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Administrative Assistant

Associa

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Location:
United States, La Quinta

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Administrative Assistant supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

Job Responsibility:

  • Update and file association documents for Community Managers
  • Arrange for delivery and pick up of documents from storage when necessary
  • Update homeowner and association information in C3 and shared files
  • Process and distribute incoming and outgoing mail for the office and Associations
  • Process print jobs, scanning and faxing as general office support when needed
  • Organizes and prepares correspondence relating to association business
  • Receives and responds to incoming calls from homeowners, Board members and vendors
  • Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator
  • Prepares and assists community managers with monthly board packages and in house mailings
  • Relieves concierge/reception on an as needed basis

Requirements:

  • High School Diploma or GED Required
  • At least one year of directly related or closely related experience
  • Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level
  • Professional customer service skills
  • Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level
  • Ability to interpret verbal and/or written instructions at a proficient level
  • Ability to self-motivate, be proactive, detail oriented and successfully function as part of a team
  • Ability to keep workspaces organized and maintained
  • Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities
  • Knowledge of company policies, procedures, and forms
  • Must be able to work effectively with others in person and in group setting
  • Must be able to prioritize, manage time, and meet deadlines
  • Must be able to interpret verbal and/or written instructions at a proficient level
  • Must be able to communicate effectively and professionally on phone, email, and in-person
  • Must be able to operate general office equipment (copier, fax, phone systems, etc.)

Additional Information:

Job Posted:
December 21, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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