Administrative Assistant Job at Massachusetts Municipal Association (Cambridge)

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Montville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, office support, or front-desk role
Ability to manage busy schedules and coordinate multiple meetings with a high level of accuracy
Experience handling inbound calls and communicating professionally with internal and external contacts
Strong data entry skills and attention to detail in maintaining records and documentation
Comfortable working with vendors, service requests, and general office coordination tasks
Proficiency with standard office software and administrative tools
Strong organizational skills with the ability to prioritize assignments in a fast-paced setting.

Job Responsibility

Coordinate complex calendars and arrange meetings, including scheduling support for board sessions across multiple associations
Organize onsite and offsite activities by handling logistics, timelines, and related administrative preparation
Serve as a primary point of contact for incoming calls and general office inquiries, directing requests promptly and professionally
Maintain accurate records through timely data entry, document tracking, and routine administrative updates
Partner with service providers and maintenance vendors to submit work requests, follow up on completion, and support office needs
Provide reception and general administrative support to help daily operations run smoothly and efficiently
Prepare correspondence, meeting materials, and other office documents as needed
Support finance-related administrative tasks when applicable, offering additional assistance in areas such as record organization and coordination.

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

New

Administrative Assistant

Location

United States , Milwaukee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative support, office coordination, or event-related assistance
Ability to manage inbound calls, respond to participant questions, and provide detail-oriented front-line support
Experience with data entry and maintaining accurate records, lists, and documentation
Strong organizational skills with the ability to handle multiple deadlines and shifting priorities
Comfortable supporting event logistics, registrations, communications, and general office operations
Proficiency with standard office technology and software used for scheduling, document preparation, and administrative tasks
Strong written and verbal communication skills and a service-oriented approach to working with internal and external stakeholders

Job Responsibility

Coordinate schedules, logistics, and on-site details for meetings, programs, and special events across multiple ministry areas
Partner with department leaders to prepare event materials, confirm space and equipment needs, and support smooth program delivery
Manage participant registration processes, respond to inquiries, and handle payment and refund activity with accuracy and professionalism
Support event execution by arranging hospitality, assisting with room setup and breakdown, and coordinating vendors, volunteers, presenters, and caterers
Maintain website event information and build online registration pages to support program promotion and attendance
Perform administrative tasks such as preparing correspondence, updating records, organizing files, and assisting with reports and internal documents
Process invoices, reimbursements, deposits, and other routine bookkeeping items in a timely manner
Monitor office supplies and resource inventory, coordinate mail and parcel handling, and work with facilities staff to address workspace and equipment needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking a professional and detail-oriented Administrative Assistant to su...

Location

United States , Fort Myers

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate’s degree preferred
Previous administrative, clerical, or office support experience preferred
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong communication and interpersonal skills
Excellent organizational skills and attention to detail
Ability to multitask, prioritize, and meet deadlines
Professional demeanor and strong customer service skills

Job Responsibility

Provide administrative support to managers and team members
Answer phones, respond to emails, and direct inquiries appropriately
Schedule meetings, appointments, and maintain calendars
Prepare correspondence, reports, and other business documents
Maintain filing systems, records, and office documentation
Perform data entry and ensure accuracy of information
Order and manage office supplies and assist with general office coordination
Greet visitors and provide excellent customer service
Support special projects and other administrative tasks as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support a busy installation an...

Location

United States , Yorba Linda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support role, preferably within a project-based or fast-paced team environment
Strong Microsoft Excel skills with the ability to create, update, and manage reports efficiently
Excellent customer service and communication skills, with the ability to handle inquiries professionally
Experience working with purchase orders, invoice entry, or customer billing documentation
Strong attention to detail and the ability to manage multiple tasks with accuracy
Comfort using technology and learning team tools and systems quickly
Experience in the construction industry or familiarity with construction documents is strongly preferred

Job Responsibility

Prepare and maintain reports in Microsoft Excel to provide the installation team with timely project information and status updates
Serve as a point of contact for customers by responding to questions related to purchase orders, project progress, and invoice details
Track purchase order activity and help ensure documentation is complete, accurate, and properly recorded
Assist with invoice processing by reviewing customer billing information and updating records as needed
Coordinate administrative support for project coordinators to help keep installation schedules and related tasks organized
Communicate project-related updates clearly to customers and internal team members to support smooth day-to-day operations
Organize construction-related documents and maintain accurate administrative records for ongoing jobs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , Chattanooga

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1-year administrative assistant experience
Proficiency with MS Office or Google Suites
Excellent communication skills both written and verbal
Ability to work 100% onsite
All applicants will undergo background screening, drug screening, and provide positive references from past employment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

New

Administrative Assistant

We are looking for a highly organized onsite Administrative Assistant to support...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative support experience, preferably in a mission-focused organization
Demonstrated ability to manage multiple assignments independently while maintaining accuracy and meeting deadlines
Strong written and verbal communication skills, including the ability to produce clear correspondence and reports
Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
Experience scheduling appointments, coordinating meetings, and preparing detailed meeting minutes
Familiarity with Zoom and Google Workspace for communication, document coordination, and virtual collaboration
Excellent attention to detail, including strong spelling, grammar, and document review skills
Commitment to professionalism, inclusiveness, and culturally sensitive communication when working with diverse communities

Job Responsibility

Manage complex calendars for executive leadership and project team members, ensuring appointments, deadlines, and scheduling changes are handled accurately
Arrange meetings from start to finish, including coordinating logistics, preparing agendas or supporting documents, and recording clear meeting notes
Draft, revise, and format clear and accurate communications such as letters, reports, memoranda, and instructional materials for internal and external audiences
Organize, maintain, and retrieve electronic and paper records so project and administrative documents remain accurate and accessible
Process incoming and outgoing mail and distribute materials promptly to the appropriate recipients
Prepare, assemble, and print packets, presentations, and other materials needed for meetings, projects, and leadership updates
Provide administrative support for project activities by tracking tasks, responding to requests, and helping keep multiple priorities on schedule
Assist with basic account tracking and routine bookkeeping activities under leadership guidance
Set up and support virtual meetings using Zoom and similar tools to ensure sessions run efficiently for participants

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to suppo...

Location

United States , Menlo Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
additional administrative training is a plus
1–3 years of administrative or office support experience preferred
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational, communication, and multitasking skills.

Job Responsibility

Answer and direct phone calls, emails, and other communications
Schedule meetings, maintain calendars, and coordinate appointments
Prepare, file, and maintain documents and records
Assist with data entry, reporting, and basic administrative tasks
Order and manage office supplies
Provide general support to staff and assist with special projects as needed.

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, or a similar role
Ability to handle inbound calls and in-person inquiries with professionalism and courtesy
Strong data entry skills with careful attention to detail and accuracy
Working knowledge of general office procedures and administrative best practices
Comfortable performing receptionist duties in a busy office setting
Effective written and verbal communication skills
Ability to manage multiple tasks, stay organized, and meet deadlines in a contract assignment

Job Responsibility

Manage front-desk and administrative support activities to help maintain efficient day-to-day office operations
Respond to inbound phone calls professionally, direct inquiries to the appropriate contacts, and relay messages accurately
Welcome visitors and provide receptionist support that creates a positive and organized office environment
Enter, update, and maintain information in office records and databases with a high level of accuracy
Prepare, organize, and file documents so that administrative materials remain current and easy to access
Assist with scheduling, correspondence, and routine clerical tasks to support staff and departmental needs
Monitor incoming communications and help ensure requests are addressed in a timely manner

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

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