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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Norristown · Job Posted June 28, 2026
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Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite position is a long-term contract opportunity suited for someone who can balance front desk coverage, scheduling, travel coordination, and general administrative support in a fast-paced office environment. The role will work closely with directors, project managers, and visiting executives while helping keep the workplace organized, responsive, and efficient.

Job Responsibility

  • Welcome visitors, manage the front desk, and ensure a positive and detail-oriented first impression for employees, guests, and leadership visitors
  • Coordinate calendars, meetings, and appointments while adjusting schedules to address shifting business needs and competing priorities
  • Arrange business travel and related logistics, including itineraries and scheduling details, to support internal teams and leadership
  • Provide day-to-day administrative support through data entry, document handling, correspondence, and general office coordination
  • Order office supplies, monitor inventory levels, and help maintain an organized and well-stocked workplace
  • Assist with lunch and meeting support by coordinating food orders and preparing shared spaces for internal gatherings
  • Support facility-related needs by identifying office issues, communicating with appropriate contacts, and helping maintain smooth office operations
  • Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner

Requirements

  • At least 3 years of experience in an administrative, office support, receptionist, or front desk role
  • Strong proficiency with Microsoft Office Suite, including Excel, PowerPoint, and Outlook
  • Experience handling inbound calls, scheduling, data entry, and general administrative assistance responsibilities
  • Ability to manage multiple priorities effectively and adapt to changing demands in a busy onsite office setting
  • Strong communication skills with the ability to interact confidently with directors, project managers, and executive visitors
  • Strong organizational skills, attention to detail, and a dependable approach to completing daily tasks

Nice to have

Familiarity with tools such as SharePoint, travel coordination platforms, or Workday is preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
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