Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:
United States, Azusa

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Administrative Assistant to support multiple departments within our organization in Azusa, California. In this long-term contract role, you will handle a variety of administrative tasks, ensuring smooth day-to-day operations and maintaining confidentiality. This is a great opportunity for someone with strong organizational skills and a proactive mindset to make a meaningful impact in the non-profit sector.

Job Responsibility:

Manage departmental calendars and coordinate scheduling to ensure efficient time management
Arrange travel itineraries, including booking flights, accommodations, and transportation
Provide general clerical support across three departments, including drafting correspondence and maintaining organized files
Record and distribute meeting notes accurately and promptly
Monitor and replenish office supplies, including coffee and other essentials
Prepare and process expense reports, ensuring timely submission and accuracy
Maintain confidential records and ensure proper handling of sensitive information
Organize and update electronic and physical filing systems for easy retrieval
Assist with scanning and digitizing documents as needed to support departmental needs
Serve as a point of contact for administrative inquiries and provide prompt assistance to staff members

Requirements:

Associate’s degree or higher in a relevant field
Minimum of 1-2 years of experience in customer service or administrative roles
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong organizational skills with the ability to manage multiple priorities effectively
Excellent written and verbal communication skills
Demonstrated ability to handle confidential information with discretion
Tech-savvy, with the ability to quickly learn new tools and systems
Detail-oriented demeanor and adherence to an appropriate dress code

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
May 14, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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