Administrative Assistant Job at Robert Half (New York)

New

Administrative Assistant

Partner with Aquent to join a leading organization dedicated to advancing health...

Location

United States , Palo Alto

Salary:

45.80 - 49.82 USD / Hour

Aquent

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Typing speed of at least 30 words per minute
Proficiency in using multiple computer programs simultaneously
Exceptional verbal and written communication skills
Demonstrated strong customer service abilities
Self-motivated with excellent task prioritization skills
Ability to work comfortably at both stationary and mobile workstations, including sitting and standing
Proven ability to collaborate effectively with a diverse team in a demanding and sensitive environment
Flexibility in availability to accommodate training and work schedules

Job Responsibility

Process admissions and registrations for all individuals seeking care, ensuring accuracy and compliance with established guidelines
Obtain and meticulously document essential demographic and insurance information
Verify eligibility and secure necessary signatures on all required legal and administrative documents
Accurately collect co-payments, deductibles, and deposits
Safeguard individual valuables in accordance with departmental procedures
Scan all relevant documentation into digital management systems by the end of each shift
Utilize various online systems to gather and confirm insurance and demographic details
Prioritize tasks effectively to maintain high-quality registration standards, even during peak periods, enhancing customer service and operational flow
Foster strong collaborative relationships with both administrative and clinical staff, providing timely support with necessary patient-related documents
Process updates and communications from clinical teams promptly

What we offer

subsidized health, vision, and dental plans
paid sick leave
retirement plans with a match
free online training through Aquent Gymnasium

Fulltime

New

Administrative Assistant

We are seeking a reliable and organized Administrative Assistant to support dail...

Location

United States , Delray Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative or office experience preferred
Strong communication and organizational skills
Proficiency in Microsoft Office, including Word, Excel, and Outlook
Ability to multitask and prioritize responsibilities
Professional attitude and dependable work ethic

Job Responsibility

Answer and direct phone calls and emails
Schedule meetings and maintain calendars
Prepare documents, reports, and correspondence
File, scan, and organize records
Greet visitors and provide general office support
Order office supplies and maintain inventory
Assist with data entry and other clerical tasks

What we offer

Medical, vision, dental insurance
Life and disability insurance
401(k) plan
Free online training

Fulltime

New

Administrative Assistant

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative support, office assistant, or receptionist position
Proven ability to manage inbound calls and communicate clearly with internal and external contacts
Experience performing data entry with strong accuracy and attention to detail
Working knowledge of general office procedures and administrative best practices
Ability to organize multiple tasks, prioritize effectively, and follow through on assignments
Detail-oriented demeanor and dependable customer service skills in a front office setting

Job Responsibility

Manage day-to-day administrative activities to keep the office organized, responsive, and efficient
Welcome visitors and serve as a detail-focused first point of contact for callers and guests
Handle inbound phone calls, direct inquiries appropriately, and relay messages in a timely manner
Enter, update, and maintain records with a high level of accuracy and attention to detail
Provide general office support such as filing, document preparation, scheduling, and coordination of routine tasks
Assist team members with administrative requests and help ensure deadlines and office priorities are met

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support propert...

Location

United States , Hackensack

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or office coordination role is required
Ability to work effectively in a fast-paced property management, facilities, or real estate environment is preferred
Strong organizational skills with careful attention to detail and accuracy
Clear written and verbal communication skills for handling routine correspondence and inquiries
Proficiency with standard office software and general administrative systems
Ability to learn established processes quickly and provide dependable support during a short-term assignment
Professionalism, punctuality, and the ability to manage responsibilities independently.

Job Responsibility

Provide front-line administrative support for property management activities, ensuring daily tasks are handled accurately and on schedule
Step in during a coverage period and maintain continuity for office operations with minimal disruption
Participate in a scheduled training period to become familiar with workflows, documentation practices, and team expectations before assuming full duties
Organize records, correspondence, and routine administrative materials to support efficient property office operations
Coordinate calendars, communications, and general office follow-up to keep priorities moving forward
Assist with routine reporting, file maintenance, and data entry related to property administration tasks
Respond professionally to internal and external inquiries and direct requests to the appropriate contacts when needed.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a Full-Time Administrative Assistant to provide high-level su...

Location

United States , Reston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative experience, including prior support for executive or C-level leadership
Proven ability to manage calendars, travel arrangements, and expense processing in a fast-paced environment
Strong working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Excellent attention to detail with clear communication skills and consistent follow-up
Ability to work part-time hours of 25 hours per week, Monday through Friday
Must have access to a personal computer and dependable high-speed internet for remote work needs
Candidates must be located on the East Coast of the United States

Job Responsibility

Provide day-to-day administrative support to senior executives, including HR and engineering leadership, while maintaining discretion
Organize complex calendars, schedule meetings, and help ensure leaders are prepared for upcoming priorities and commitments
Arrange business travel logistics and confirm itineraries, accommodations, and related details as needed
Prepare, review, and submit expense reports with accuracy and timely follow-through
Coordinate with external vendors to support services, meetings, and ongoing administrative needs
Assist with planning and executing events by managing logistics, communications, and scheduling details
Create, update, and format documents, presentations, spreadsheets, and correspondence using Microsoft Office applications
Handle general administrative tasks such as data entry, call support, record maintenance, and follow-up on outstanding items

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

New

Administrative Assistant

We are looking for an experienced Administrative Assistant to provide senior-lev...

Location

United States , Middleburg Heights

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required.
5–7 years of administrative support experience, preferably in a senior office or executive-facing capacity.
Prior experience supporting executives or leadership teams is strongly preferred.
Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization.
Proficiency in Microsoft Word, Excel, and PowerPoint, along with comfort using standard office computer applications.
Demonstrated ability to manage time effectively, work independently, and balance multiple assignments.
Strong organizational skills with the ability to maintain accurate records and protect confidential information.
Customer service mindset and effective interpersonal skills, with the ability to provide guidance or basic support to others when needed.

Job Responsibility

Coordinate day-to-day administrative operations, including office supply tracking, document organization, and support for routine clerical activities.
Create and revise business documents such as correspondence, reports, invoices, memos, and financial materials with a high level of accuracy.
Maintain organized filing and records systems to ensure corporate documents and reports are easy to access and properly stored.
Review incoming communications and materials, assess urgency or relevance, and route information to the appropriate parties.
Schedule meetings and assemble agendas, materials, and logistics for leadership, committee, and board-related sessions.
Assist with basic bookkeeping and administrative reporting tasks to support office operations and documentation needs.
Provide thorough support to executives and internal stakeholders by responding to requests and following through on administrative priorities.
Handle scanning, copying, and related document-processing tasks while preserving confidentiality and organization standards.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to suppo...

Location

United States , Boston

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

Experience using Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
Strong data entry skills with a high level of accuracy and attention to detail
Experience with document management, photocopying, and scanning
Proficiency in word processing and document formatting
Excellent organizational and time-management skills
Strong written and verbal communication abilities
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Professional attitude with strong customer service skills

Job Responsibility

Provide administrative support to the Training Department during employee onboarding activities
Perform accurate data entry and maintain training records using Excel, Monday.com, and other systems
Assist with preparing onboarding and training materials for new employees
Copy, scan, organize, and distribute documents as needed
Support scheduling, filing, and general office administrative functions
Maintain accurate electronic and physical records
Assist trainers and department staff with day-to-day administrative needs
Ensure confidentiality and accuracy of employee information and training documentation
Communicate effectively with team members and stakeholders regarding administrative requests and project updates
Perform other administrative and clerical duties as assigned

Fulltime

New

Administrative Assistant

We are currently seeking an Administrative Assistant to join a highly successful...

Location

United States , Boston

Salary:

30.00 - 34.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor’s degree with 2-3+ years of experience in an administrative or operations support role, or equivalent experience within an investment management environment
Strong proficiency in Microsoft Office, with advanced PowerPoint skills
Highly organized with excellent time management and prioritization abilities
Strong written and verbal communication skills, with the ability to engage effectively across all levels of an organization
Detail-oriented problem solver capable of managing multiple priorities in a fast-paced environment
Able to work both independently and collaboratively within a team

Job Responsibility

Manage complex calendars and scheduling for two senior leaders, proactively resolving conflicts and balancing competing priorities
Coordinate domestic and global meetings, including agenda development and AV/logistics setup
Facilitate weekly planning sessions with senior leaders to optimize time management and priorities
Prepare and format high-quality PowerPoint presentations for business unit and departmental leadership
Process expense reports in accordance with company policies and guidelines
Coordinate catering, room bookings, and logistics for onsite meetings and events
Support onboarding for new hires and internal transfers, including equipment ordering and setup
Prepare and distribute department-specific status reports as needed
Partner cross-functionally to enhance meeting processes and communication workflows
Provide additional administrative support on an as-needed basis

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