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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Hackensack · Job Posted June 15, 2026
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Job Description

We are looking for a detail-oriented Administrative Assistant to support property management operations in New Jersey. This is a Contract position created to provide coverage and maintain smooth day-to-day administrative support during a scheduled absence. The role is well suited to someone who can step in quickly, learn established procedures, and deliver organized, reliable assistance in a real estate property and facilities management environment.

Job Responsibility

  • Provide front-line administrative support for property management activities, ensuring daily tasks are handled accurately and on schedule
  • Step in during a coverage period and maintain continuity for office operations with minimal disruption
  • Participate in a scheduled training period to become familiar with workflows, documentation practices, and team expectations before assuming full duties
  • Organize records, correspondence, and routine administrative materials to support efficient property office operations
  • Coordinate calendars, communications, and general office follow-up to keep priorities moving forward
  • Assist with routine reporting, file maintenance, and data entry related to property administration tasks
  • Respond professionally to internal and external inquiries and direct requests to the appropriate contacts when needed.

Requirements

  • Previous experience in an administrative support or office coordination role is required
  • Ability to work effectively in a fast-paced property management, facilities, or real estate environment is preferred
  • Strong organizational skills with careful attention to detail and accuracy
  • Clear written and verbal communication skills for handling routine correspondence and inquiries
  • Proficiency with standard office software and general administrative systems
  • Ability to learn established processes quickly and provide dependable support during a short-term assignment
  • Professionalism, punctuality, and the ability to manage responsibilities independently.

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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