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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to support our Development department in New York, New York. This role involves coordinating special events and managing various administrative tasks to ensure the success of our initiatives. As a Long-term Contract position, this opportunity is ideal for someone who thrives in dynamic environments and excels at multitasking.

Job Responsibility:

  • Manage financial aspects of events, including preparing and tracking budgets, monitoring expenses, and generating detailed reports
  • Coordinate event logistics such as venue arrangements, vendor negotiations, program development, and promotional activities
  • Organize timelines and schedules for events, ensuring smooth execution by managing audiovisual requirements, registrations, and collaboration with venues and stakeholders
  • Supervise the creation and distribution of event materials, including invitations and sponsor lists, as well as handling packages for event supporters
  • Oversee guest-related processes such as invitation design, seating arrangements, and registration management
  • Provide receptionist duties by greeting visitors, answering calls, and maintaining a welcoming front desk presence
  • Deliver exceptional customer service to stakeholders, attendees, and vendors, addressing inquiries and resolving issues promptly
  • Perform accurate data entry tasks to maintain records and update relevant systems efficiently

Requirements:

  • Proven experience in administrative roles, preferably with event coordination responsibilities
  • Strong organizational skills with the ability to manage multiple tasks and deadlines effectively
  • Excellent communication and interpersonal abilities to liaise with vendors, stakeholders, and team members
  • Proficiency in data entry and familiarity with office software tools
  • Customer service experience with a focus on delivering positive interactions and resolving concerns
  • Attention to detail and accuracy in managing budgets, schedules, and event materials
  • Ability to work independently and collaboratively in a fast-paced environment
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 04, 2026

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