Administrative Assistant Job at Helpware (Taguig)

Administrative Assistant

Helpware

Location:
Philippines , Taguig

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Perform a variety of personnel-related administrative tasks. You will support the HR department in duties like updating the HR database, processing business permits, and processing employee requests. Our HR administrative assistant position requires excellent organizational skills and the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you. Ultimately, you will gain HR experience in a fast-paced work environment by supporting and improving all HR functions.

Job Responsibility:

Provides administrative support to ensure efficient office operations
Maintains physical and digital filing systems
Answers phone calls, directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors
Responds to emails and other digital queries and correspondence
Manages calendars for senior staff, including making travel arrangements
Drafts and edits letters, reports, and other documents
Inputs and updates information in databases and spreadsheets
Prepares meeting agendas and takes meeting minutes
Coordinates logistics for meetings, including room setup and catering
Uses word processing and presentation software to create and edit documents
Operates and maintains office equipment, including printers, copiers, and fax machines
Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
Researches as requested and compiles and summarizes information for reports or presentations
Works closely with other administrative staff and supports other colleagues as needed
Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
Ensures that deadlines are met and adapts to changing priorities
Presents a positive and professional image for the organization
Maintains employee records (soft and hard copies)
Updates HR databases (e.g., new hires, separations, vacation and sick leaves)
Assists in payroll preparation by providing relevant data, like absences and leaves
Processes employees’ requests and provides relevant information
Coordinates HR projects, meetings, and training seminars
Manages the department’s telephone center and addresses queries accordingly
Prepares reports and presentations for internal communications
Assists the Finance Admin in the renewal of business permits and accreditation with government agencies and other partners
Supervises the Utility Staff and ensures that workstations and meeting rooms are clean, neat, safe, and conducive to working
Take ownership of local site engagement activities, and birthday and work-anniversary announcements, as well as leading the agent onboarding efforts to ensure a positive new hire experience
Perform other tasks as may be required

Requirements:

Previous success in office management
Experience managing budgets and expenses
Experience developing internal processes and filing systems
Comfortable handling confidential information
Proven administrative experience
Superb written and verbal communication skills
Strong time-management skills and multitasking ability
Aptitude for learning new software and systems

Additional Information:

Job Posted:
January 05, 2026

Employment Type:

Fulltime

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