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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Warrenville

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Assistant to join our team in Warrenville, Illinois. In this contract-to-permanent position, you will play a vital role in supporting daily operations, ensuring smooth communication, and maintaining efficient organizational practices. The ideal candidate is proactive, adaptable, and committed to delivering exceptional service.

Job Responsibility:

  • Process cash receipts promptly and accurately
  • Accept union dues payments, issue receipts as needed, and handle cash transactions with precision
  • Answer incoming calls, transfer them to appropriate personnel, take messages, or assist callers when possible
  • Deliver outstanding customer service to members and visitors
  • Organize and maintain filing systems to ensure easy access to records
  • Prepare mass mailings, including printing, labeling, and managing postage processes
  • Assist with front desk and receptionist duties, ensuring a welcoming environment
  • Address member and customer inquiries, direct calls, and provide accurate information
  • Open, sort, and distribute incoming mail efficiently

Requirements:

  • Proven experience in answering inbound calls and providing excellent customer service
  • Proficiency in data entry with strong attention to detail
  • Ability to manage email correspondence professionally and efficiently
  • Familiarity with handling inbound and outbound calls
  • Proficient in Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word
  • Strong organizational skills, including scheduling appointments and managing tasks
  • Effective communication and interpersonal skills
  • Ability to multitask and prioritize in a fast-paced environment
What we offer:
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
  • Free online training

Additional Information:

Job Posted:
May 03, 2026

Work Type:
On-site work
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