Administrative Assistant Job at Robert Half (San Diego)

New

Administrative Assistant

A tax consultant firm in Shelton, CT is seeking a detail-oriented Administrative...

Location

United States , Shelton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative assistant, office support, or customer service experience preferred
Strong organizational skills and attention to detail
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Ability to manage multiple priorities in a deadline-driven environment
Professional communication skills and customer-focused approach
High school diploma or equivalent required
additional business or office training is a plus

Job Responsibility

Answer and direct incoming calls, emails, and client inquiries
Schedule appointments, maintain calendars, and coordinate meetings
Prepare, organize, and file client and tax-related documentation
Perform data entry and maintain accurate records in internal systems
Assist with scanning, copying, mailing, and other clerical duties
Support office organization, supply management, and general administrative workflow
Maintain confidentiality when handling sensitive client and financial information
Provide additional administrative support to the team as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

A respected religious nonprofit organization is seeking a highly organized and d...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of strong administrative support experience
Prior experience supporting C-level executives is highly preferred
Proven ability to manage heavy scheduling and coordinate travel arrangements
Experience supporting a board is preferred
Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Highly tech-savvy with the ability to learn new tools and systems quickly
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask effectively in a fast-paced environment

Job Responsibility

Manage heavy calendar scheduling and coordinate meetings and appointments
Arrange travel plans, itineraries, and related logistics
Provide administrative support to leadership and the board
Prepare, format, and edit documents, presentations, and correspondence
Maintain organization and efficiency in a fast-paced office environment
Support daily administrative operations and assist with special projects as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are seeking an Administrative Assistant with 1+ years of office experience to...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 1+ years of administrative or office experience
Advanced proficiency with Microsoft Office, especially PowerPoint, Outlook, and Excel
Strong data entry and spreadsheet management skills
Experience creating or formatting marketing materials
Familiarity with Canva, or the technical aptitude to learn it quickly
Professional communication skills and strong attention to detail

Job Responsibility

Create and edit PowerPoint presentations
Manage Outlook calendars, emails, and correspondence
Perform accurate data entry in Excel spreadsheets
Assist with the development and formatting of marketing materials
Support general administrative and office operations as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Delray Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 10 years of experience supporting HR or administrative functions in an office environment
Demonstrated experience assisting with recruiting coordination, interviewing logistics, onboarding, and orientation activities
Proficiency in Microsoft Word and comfort with basic office systems and administrative procedures
Strong organizational skills with the ability to manage multiple priorities and deadlines effectively
Excellent verbal and written communication skills with a thoughtful approach to internal and external interactions
Ability to handle sensitive information with discretion and maintain confidentiality
High attention to detail and a dependable work style suited to a fast-paced team setting

Job Responsibility

Coordinate interviews, schedule meetings, and manage calendars to keep recruitment and office activities running efficiently
Prepare and maintain employee and office records with accuracy, organization, and attention to confidentiality
Support onboarding for new employees by gathering documentation, arranging orientation logistics, and ensuring required materials are ready
Assist with general administrative tasks such as document preparation, correspondence, filing, and data entry using Microsoft Word and other office tools
Serve as a point of contact for internal administrative requests and help route questions to the appropriate team members
Track recruitment and personnel-related paperwork to help maintain timely and compliant workflows
Provide day-to-day office support that helps leadership and staff stay organized, informed, and productive

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support the Service Department...

Location

United States , Deerfield Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment, preferably within construction, contracting, or service operations
Strong data entry and document management skills with the ability to keep records accurate and up to date
Ability to coordinate multiple service requests, schedules, and priorities in a fast-moving setting
Comfortable communicating by phone and email with customers, subcontractors, and internal teams in a clear and courteous manner
Familiarity with invoicing, payment processing, accounts receivable support, or general billing administration
Proficiency with common office software and the ability to learn or work within job tracking and project management systems
Strong organizational skills, attention to detail, and follow-through when handling paperwork and deadlines
Background in receptionist duties, inbound call handling, or general administrative office support is preferred

Job Responsibility

Coordinate service requests, warranty activity, and small-scale work orders to help the department meet deadlines and maintain smooth operations
Maintain current service records in company systems, including updating job details, tracking progress, and organizing supporting documentation
Communicate with subcontractors, technicians, customers, managers, and internal team members to arrange service work and provide ongoing status updates
Manage daily scheduling for field carpenters in partnership with the Service Manager and distribute schedule changes through email as needed
Create and maintain job files
Collect, organize, and attach paperwork needed to support customer invoicing and internal recordkeeping
Monitor subcontractor compliance documentation, including workers’ compensation and liability insurance requirements, before work proceeds
Build spreadsheets and periodic reports to monitor open service items, project costs, and other department metrics for management review

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support construction and devel...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support role, preferably in a construction, development, or project-based business environment
Strong ability to scan, organize, and maintain documents with a high level of accuracy and attention to detail
Experience with invoice entry, data entry, and routine administrative processing tasks
Proficiency in Microsoft Office or similar business software used for scheduling, reporting, and document preparation
Ability to manage multiple assignments, follow up on outstanding items, and meet recurring deadlines
Strong communication skills with the ability to interact effectively with executives, vendors, visitors, and internal teams
Comfortable handling office supply coordination and general office support responsibilities in a fast-paced setting

Job Responsibility

Support executive and department leadership with calendar management, meeting coordination, correspondence, and preparation of reports and business documents
Assist with monthly draw administration by compiling invoice and waiver records, organizing electronic documentation, and preparing supporting report packages
Process office records by scanning, filing, and maintaining both physical and digital documents, including invoices, checks, and project-related files
Provide contract administration assistance by helping track subcontracts, purchase orders, change orders, insurance certificates, and waiver documentation
Enter and maintain vendor information in company systems, ensuring files remain current, complete, and easy to retrieve
Help keep the front office, conference rooms, and shared spaces organized, welcoming, and ready to receive guests and team members
Coordinate everyday office services such as mail distribution, supply ordering, equipment upkeep, parking arrangements, and communication with building management
Support financial and operational workflows by processing expense reports and assisting with weekly project and overhead invoice handling
Maintain office calendars and help organize company meetings and events to ensure smooth scheduling and execution

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training
access to top jobs
competitive compensation and benefits

New

Administrative Assistant

Our construction client in Walnut Creek is looking for an Administrative Assista...

Location

United States , Walnut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, office support, or receptionist-focused role
Strong data entry skills with a high level of accuracy and attention to detail
Ability to manage inbound calls, email communication, and front desk responsibilities professionally
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Experience maintaining records, organizing files, and supporting general back-office operations
Solid time management skills with the ability to balance multiple priorities in a busy office environment
Strong written and verbal communication skills and a dependable, adaptable work style

Job Responsibility

Manage and prioritize a high-volume email inbox on behalf of leadership
Answer and direct incoming phone calls (approximately 10–12 daily)
Perform data entry and maintain organized records and files (both physical and digital)
Provide front desk support, including greeting occasional visitors and handling deliveries
Assist with office management tasks such as ordering supplies and maintaining organization
Support general administrative needs and special projects as assigned
Provide occasional assistance to the marketing team

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to provide contract support for a...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative assistant, office support, or similar clerical role
Proficiency with Microsoft Word and Excel, along with experience using Google Docs for shared document management
Strong data entry skills with a high level of accuracy and attention to detail
Ability to manage document formatting, file organization, and record maintenance across multiple priorities
Experience handling general administrative office duties, including phone support and receptionist-related tasks
Strong written communication and organizational skills in a detail-oriented work environment
Ability to work independently while supporting leadership and meeting deadlines in a contract role

Job Responsibility

Provide day-to-day administrative support to leadership, including general clerical work and document preparation
Organize, assemble, and maintain accreditation-related materials so records are complete and easy to access
Enter information into established templates and verify supporting documentation for accuracy across multiple workstreams
Maintain and update an active strategic planning document in Google Docs, keeping edits structured, current, and clearly tracked
Create, revise, and format business documents using Word, Excel, Canva, and Google Docs
Assist with office coordination tasks such as responding to inbound calls and supporting front-desk administrative needs
Use approved AI tools when appropriate to improve efficiency in document development and routine administrative work

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Select Country

Administrative Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Our AI answers in your language