Administrative Assistant

• Perform daily administrative tasks, including scheduling appointments and managing calendars
• Communicate effectively with tenants and vendors to address inquiries or issues
• Assist with rent collection processes and ensure timely payments
• Code and process invoices accurately while maintaining organized financial records
• Track and log utilities, sales reports, and insurance certificates to ensure compliance
• Manage digital file organization and ensure all records are up-to-date
• Support property management activities for smaller properties under supervision
• Collaborate with team members to adapt to both traditional and modern work methods
• Provide excellent customer service and maintain clear, attentive communication
• Contribute to team projects and demonstrate eagerness to learn and grow

• Proven experience in administrative assistance, preferably within commercial real estate
• Proficiency in Microsoft Excel and Word for efficient task management
• Strong organizational skills with attention to detail
• Excellent verbal and written communication abilities
• Ability to handle pressure and maintain patience in challenging situations
• A proactive attitude and willingness to develop new skills
• Team-oriented mindset to work collaboratively with diverse colleagues

Familiarity with scheduling, rent collection, and invoice coding is an advantage

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan