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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Banning

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Assistant to join a growing rental company in Banning, California. This position primarily focuses on billing and shipment documentation, ensuring accuracy and efficiency in logistics processes. As a Contract to permanent opportunity, this role offers a chance for long-term growth within a dynamic and fast-paced environment.

Job Responsibility:

  • Process and verify shipment paperwork to ensure all documentation is accurate and complete
  • Communicate with drivers to confirm shipment details and resolve discrepancies
  • Manage post-shipment tickets and reconcile shipment orders with driver records
  • Calculate drive times and job site hours to determine accurate client billing
  • Approve and manage timecards for employees and ensure proper documentation
  • Utilize Microsoft Excel to filter, sort, and organize data for billing purposes
  • Collaborate with logistics teams to ensure seamless operations
  • Maintain organized records of billing and shipment information
  • Identify and address errors in documentation to uphold accuracy
  • Provide support in distribution, logistics, or rental operations as needed

Requirements:

  • Previous experience in billing, logistics, or distribution-related roles
  • Proficiency in Microsoft Excel with the ability to sort and filter data
  • Strong attention to detail and accuracy in processing documentation
  • Ability to communicate effectively with drivers and team members
  • Familiarity with shipment verification and post-shipment processes
  • Capability to calculate drive times and job hours for billing purposes
  • Organizational skills to manage records and ensure proper documentation
  • Willingness to work onsite in Banning, California
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in company 401(k) plan

Additional Information:

Job Posted:
January 22, 2026

Work Type:
On-site work
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