Administrative Assistant

• Assist senior leadership with developing and refining PowerPoint presentations for department leadership meetings
• Coordinate meeting schedules and agendas across U.S. and international teams
• Facilitate weekly planning sessions with senior leaders to ensure calendars accommodate meetings, strategic discussions, travel, and conference participation
• Partner with the AV team to manage technical logistics for internal and external meetings and events
• Collaborate across departments to coordinate meeting logistics and improve overall meeting processes
• Prepare and distribute department reports, including status updates as needed
• Support onboarding for new hires and internal transfers, including equipment coordination
• Process expense reports for department leaders in accordance with company policies
• Coordinate catering and logistics for meetings and events

• Bachelor’s degree in Business Administration or related field required
• 2-4+ years of experience in an administrative or operational support role, ideally within an Investment Management or financial services environment
• Proficiency in Microsoft Office Suite, particularly Outlook and PowerPoint
• Proven ability to manage complex calendars for multiple senior leaders, including scheduling meetings, coordinating calls, and resolving scheduling conflicts
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills with the ability to collaborate effectively across teams and with individuals at various levels of the organization
• Detail-oriented with strong problem-solving capabilities and effective time management skills
• able to work both independently and collaboratively
• Demonstrated ability to adapt in a fast-paced environment and adjust priorities as business needs evolve

2-4+ years of administrative and event management experience within the financial services industry, preferably