Administrative Assistant Job at Robert Half (Indianapolis)

New

Administrative Assistant

We are looking for an experienced Administrative Assistant to provide senior-lev...

Location

United States , Middleburg Heights

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required.
5–7 years of administrative support experience, preferably in a senior office or executive-facing capacity.
Prior experience supporting executives or leadership teams is strongly preferred.
Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization.
Proficiency in Microsoft Word, Excel, and PowerPoint, along with comfort using standard office computer applications.
Demonstrated ability to manage time effectively, work independently, and balance multiple assignments.
Strong organizational skills with the ability to maintain accurate records and protect confidential information.
Customer service mindset and effective interpersonal skills, with the ability to provide guidance or basic support to others when needed.

Job Responsibility

Coordinate day-to-day administrative operations, including office supply tracking, document organization, and support for routine clerical activities.
Create and revise business documents such as correspondence, reports, invoices, memos, and financial materials with a high level of accuracy.
Maintain organized filing and records systems to ensure corporate documents and reports are easy to access and properly stored.
Review incoming communications and materials, assess urgency or relevance, and route information to the appropriate parties.
Schedule meetings and assemble agendas, materials, and logistics for leadership, committee, and board-related sessions.
Assist with basic bookkeeping and administrative reporting tasks to support office operations and documentation needs.
Provide thorough support to executives and internal stakeholders by responding to requests and following through on administrative priorities.
Handle scanning, copying, and related document-processing tasks while preserving confidentiality and organization standards.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to suppo...

Location

United States , Boston

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

Experience using Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
Strong data entry skills with a high level of accuracy and attention to detail
Experience with document management, photocopying, and scanning
Proficiency in word processing and document formatting
Excellent organizational and time-management skills
Strong written and verbal communication abilities
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Professional attitude with strong customer service skills

Job Responsibility

Provide administrative support to the Training Department during employee onboarding activities
Perform accurate data entry and maintain training records using Excel, Monday.com, and other systems
Assist with preparing onboarding and training materials for new employees
Copy, scan, organize, and distribute documents as needed
Support scheduling, filing, and general office administrative functions
Maintain accurate electronic and physical records
Assist trainers and department staff with day-to-day administrative needs
Ensure confidentiality and accuracy of employee information and training documentation
Communicate effectively with team members and stakeholders regarding administrative requests and project updates
Perform other administrative and clerical duties as assigned

Fulltime

New

Administrative Assistant

We are currently seeking an Administrative Assistant to join a highly successful...

Location

United States , Boston

Salary:

30.00 - 34.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor’s degree with 2-3+ years of experience in an administrative or operations support role, or equivalent experience within an investment management environment
Strong proficiency in Microsoft Office, with advanced PowerPoint skills
Highly organized with excellent time management and prioritization abilities
Strong written and verbal communication skills, with the ability to engage effectively across all levels of an organization
Detail-oriented problem solver capable of managing multiple priorities in a fast-paced environment
Able to work both independently and collaboratively within a team

Job Responsibility

Manage complex calendars and scheduling for two senior leaders, proactively resolving conflicts and balancing competing priorities
Coordinate domestic and global meetings, including agenda development and AV/logistics setup
Facilitate weekly planning sessions with senior leaders to optimize time management and priorities
Prepare and format high-quality PowerPoint presentations for business unit and departmental leadership
Process expense reports in accordance with company policies and guidelines
Coordinate catering, room bookings, and logistics for onsite meetings and events
Support onboarding for new hires and internal transfers, including equipment ordering and setup
Prepare and distribute department-specific status reports as needed
Partner cross-functionally to enhance meeting processes and communication workflows
Provide additional administrative support on an as-needed basis

New

Administrative Assistant

Robert Half is seeking a professional and detail-oriented Administrative Assista...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, office assistant, receptionist, or related role
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams
Strong written and verbal communication skills
Excellent organizational and time-management abilities
Ability to prioritize tasks and work independently
Strong attention to detail and accuracy
Professional demeanor and customer service mindset

Job Responsibility

Provide administrative support to management and office staff
Answer and direct incoming phone calls and emails in a professional manner
Schedule meetings, appointments, and maintain calendars
Prepare, organize, and maintain files, reports, and other documentation
Assist with data entry, record keeping, and database management
Coordinate office supplies, vendor communications, and general office operations
Greet visitors and provide a positive customer service experience
Support special projects and assist with various administrative tasks as needed
Maintain confidentiality when handling sensitive information

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support day-to-...

Location

United States , Windermere

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in human resources support, HR administration, or a related office-based role
Working knowledge of onboarding processes, employee communication, and general HR documentation practices
Experience using HRIS platforms to enter, update, or retrieve employee information
Proficiency with Microsoft Office, including Excel for tracking data and Outlook for clear communication
Strong organizational skills with the ability to manage multiple tasks, deadlines, and follow-up activities effectively
Clear written and verbal communication skills for responding to internal inquiries and coordinating with employees at various levels
High attention to detail when handling records, documents, and reporting information.

Job Responsibility

Coordinate onboarding activities by preparing materials, distributing required documents, and helping new hires move through pre-employment steps
Support internal learning efforts by sending training assignments and assessments, monitoring participation, and prompting employees to complete outstanding items
Respond to employee questions related to HR processes, policies, and general administrative matters, escalating issues when appropriate
Provide day-to-day assistance to the Senior Talent Acquisition Manager with scheduling, correspondence, and hiring-related administrative tasks
Maintain accurate HR records and documentation within HR information systems and shared files to ensure information is current and accessible
Prepare and distribute HR-related documents to employees across multiple locations nationwide
Use Microsoft Outlook and Excel to manage communications, organize information, track status updates, and produce internal reports
Assist with routine HR administration, including document control, follow-up activities, and coordination of internal communications.

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support a legal and ethics-foc...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support within a detail-oriented office setting, preferably involving legal, regulatory, or compliance-related work
Strong written communication skills with the ability to prepare clear correspondence, summaries, and draft documentation
Demonstrated ability to conduct research, organize findings, and support the development of formal written materials
Excellent customer service and interpersonal skills, including the ability to communicate effectively with diverse stakeholders
Proven ability to manage confidential information with discretion and follow established conduct standards
Proficiency in Microsoft Word and Microsoft Excel, along with accurate data entry and document management skills
Strong time management and prioritization abilities with the capacity to handle multiple assignments and meet deadlines
Familiarity with legal documentation or corporate legal management systems is preferred

Job Responsibility

Support attorneys by organizing case materials and assisting documentation
Conduct legal and factual research to help prepare documentation, advisory responses, and other written materials tied to ethics inquiries
Draft clear summaries, reports, and background documents that capture findings, key issues, and next steps for review
Review available records and evidence, identify relevant details, and help assemble information for further legal analysis
Serve as a point of contact for internal and external stakeholders by answering questions, sharing program-related information, and resolving concerns in a thorough manner
Handle challenging conversations with tact and composure, working toward practical and respectful resolution
Maintain accurate, detailed, and confidential records in automated systems while balancing multiple assignments and deadline-driven priorities
Provide general administrative support, including document preparation, data entry, and other assigned duties that support office operations

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to provide day-to-day support for...

Location

United States , West Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support, office coordination, or receptionist-focused role
Strong working knowledge of Microsoft Office applications, including Outlook, and confidence managing calendars, email, and spreadsheets
Experience with data entry, inbound call handling, and general office administration in a busy environment
Familiarity with expense reporting systems such as Concur or similar tools
Ability to work onsite in West Memphis, Arkansas, in a trailer-based office located at a commercial construction project
Comfortable supporting both office operations and light workplace coordination tasks such as meeting setup, catering support, and shared area organization
Construction, manufacturing, or other industrial environment experience is preferred
Stable work history and the ability to collaborate effectively with a detail-conscious team are strongly preferred

Job Responsibility

Coordinate daily administrative activities for the construction site office, ensuring schedules, documents, and team requests are handled accurately and on time
Support the construction team by arranging meetings, maintaining calendars, preparing seating plans, and organizing onsite and offsite events
Manage office logistics such as catering orders, kitchen and break area readiness, coffee supplies, and general workspace upkeep throughout the day
Process expense submissions and related documentation using expense management tools such as Concur or similar platforms
Maintain spreadsheets, enter data, and track site-related information to support planning, reporting, and operational follow-through
Assist with visitor and team coordination, including bookings, reception-style support, and helping new hires get set up with appropriate workspace needs
Work alongside onsite administrative staff and project leadership to respond to changing site priorities and provide dependable clerical support
Communicate effectively with personnel in a fast-paced construction setting, balancing professionalism with a practical, service-oriented approach

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking a detail-oriented and highly organized temporary Administrative A...

Location

United States , Westwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative, clerical, or office support experience preferred
Strong proficiency with Microsoft Office, including Word, Excel, and Outlook
Excellent communication and interpersonal skills
Strong attention to detail and organizational abilities
Ability to prioritize tasks and manage multiple deadlines
Professional demeanor and customer-service mindset
High school diploma required
additional education is a plus

Job Responsibility

Answer and direct incoming phone calls and emails
Manage calendars, schedule meetings, and coordinate appointments
Prepare correspondence, reports, and other documents
Maintain organized filing systems, both electronic and paper
Assist with data entry, recordkeeping, and database updates
Order office supplies and support general office operations
Greet visitors and provide professional front-office support
Assist with special projects and other administrative duties as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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