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Administrative Assistant

https://www.randstad.com Logo

Randstad

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Location:
Canada , London

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

24.00 - 32.00 CAD / Hour
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Job Description:

Administrative Assistant for a 1 year contract (renewable). Provides departmental administrative support and travel coordination.

Job Responsibility:

  • Serve as the primary point of contact for directing or answering questions and providing ad hoc support to departmental employees
  • Assist with the smooth onboarding of new employees, including the accurate input of Personnel Movement Requisitions (PMRs) in the system for personnel moves and team changes
  • Order and manage office supplies to ensure the department is well-stocked
  • Distribute internal mail efficiently within the department
  • Initiate, submit and follow-up on facilities related tickets such as office/desk moves, meeting room setups, and tickets for facilities issues or concerns
  • Submit and follow up on IT-related tickets to ensure timely resolution of technical issues
  • Coordinate visits for external customers, including arranging meetings, catering, and visitor forms
  • Maintain a strong knowledge and understanding of company policies and procedures to ensure compliance and provide accurate information
  • Maintain and organize departmental records, files, and databases on electronic drives to ensure accurate and up-to-date file storage
  • Coordinate and book flights, hotels, and other travel-related services ensuring timely and efficient travel plans
  • Process travel expenses in accordance with company policies, ensuring timely submission and reimbursement
  • Work closely with stakeholders to resolve any issues or discrepancies related to travel expenses
  • Handle last-minute travel changes and quick turnarounds efficiently, ensuring minimal disruption
  • Process and audit bi-weekly departmental payroll, including identifying and correcting errors for accurate processing
  • Interpret and apply Standard Practices to ensure accurate and timely processing
  • Collaborate effectively with the broader administrative team to ensure cohesive support across departments
  • Work closely with various stakeholders such as HR, Finance, and IT to streamline processes and ensure efficient communication
  • Take on special projects as assigned, demonstrating flexibility and the ability to manage multiple tasks simultaneously
  • Assist in planning and coordinating departmental events, meetings, and training sessions
  • Identify opportunities for process improvements and contribute to the implementation of best practices within the department

Requirements:

  • University degree or college diploma in relevant field and/or equivalent/relevant work experience
  • Minimum 1-2 years previous executive administrative experience
  • Advanced skill level in MS Office applications
  • Strong organizational, communication and interpersonal skills
  • Demonstrated attention to detail and the ability to exceed expectations
  • Ability to work well will minimal supervision
  • Ability to maintain confidentiality

Nice to have:

  • Knowledge of GDLS administrative procedures
  • Previous experience working with Oracle

Additional Information:

Job Posted:
April 02, 2026

Expiration:
May 14, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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