Administrative Assistant

• Handling telephone switchboard calls and managing mail
• Drafting, proofreading or translating administrative documents
• HR administrative handling (collect and update employees administrative documents)
• Collecting and reviewing subcontractor administrative documentation
• Preparing, performing and ensuring a smooth onboarding on site
• Performing administrative tasks (organizing meetings, drafting minutes, follow-ups, tracking tables, etc.)
• Ensuring proper organization and archiving of supplier documentation, contracts, amendments, invoices, etc.
• Overseeing the site’s Health & Safety administrative follow-up (managing personal protective equipment, etc.)
• Ensuring the smooth functioning of the base of operations (supplies, service providers, etc.)

• Qualification in secretarial work or managerial assistance
• At least 2 years of experience in office administration, ideally in the construction or engineering sectors
• Advanced computer skills (Office Suite, Outlook, etc.)
• Interpersonal skills, organization, and adaptability
• Speaking fluently Greek and English

A good level of French