CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, New York · Job Posted May 20, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-focused Administrative Assistant to support the External Appeal review process. This Long-term Contract position is ideal for someone who communicates clearly, stays organized in a high-volume setting, and can manage sensitive case documentation with accuracy. The person in this role will help assess incoming appeal requests, coordinate written and verbal communication with involved parties, and maintain complete electronic records while following established procedures.

Job Responsibility

  • Review External Appeal submissions to determine whether they meet eligibility standards based on defined guidelines and procedures
  • Communicate with consumers, healthcare providers, and insurance representatives by phone and in writing to gather required documentation and explain administrative steps
  • Prepare and send written requests for missing or supporting information needed to move cases forward
  • Maintain accurate, current, and well-organized electronic case files throughout each stage of the appeal process
  • Respond professionally to questions regarding case status, documentation needs, and process expectations using clear verbal and written communication
  • Prioritize and manage multiple active files at once while meeting deadlines in a fast-paced, high-volume environment
  • Follow internal protocols carefully and complete related administrative tasks that support the overall operation of the team
  • Work collaboratively with colleagues while also handling assigned responsibilities independently with minimal oversight.

Requirements

  • Prior experience in administrative support, office operations, data entry, reception, or a similar coordination role
  • Strong written and verbal communication skills with the ability to interact professionally with a range of stakeholders
  • Ability to understand, apply, and follow written procedures with consistency and attention to detail
  • Proven organizational and time management skills, including the ability to oversee multiple time-sensitive files simultaneously
  • Proficiency with Microsoft Office applications such as Outlook, Word, Excel, and Teams
  • Comfortable handling inbound calls, written correspondence, and electronic recordkeeping as part of daily responsibilities
  • Dependable attendance, reliability, and a consistent approach to completing assigned work accurately and on time.

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant

8 matching positions

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...
Location
Location
United States , Clayton
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative assistant, receptionist, or office support role
  • Ability to manage inbound calls professionally and communicate clearly with internal and external contacts
  • Strong data entry skills with close attention to accuracy and detail
  • Comfortable handling a variety of administrative office responsibilities in a busy environment
  • Proficiency with general office systems, email, and standard computer applications
  • Strong organizational skills with the ability to prioritize multiple tasks effectively
Job Responsibility
Job Responsibility
  • Manage front desk activities by greeting visitors, directing incoming inquiries, and creating a positive first impression for the office
  • Handle inbound phone calls efficiently, route messages to the appropriate team members, and respond to general administrative questions
  • Perform data entry tasks with a high level of accuracy to maintain current and reliable office records
  • Provide day-to-day administrative support, including preparing documents, organizing files, and coordinating routine office tasks
  • Maintain administrative office systems that help keep schedules, paperwork, and communication organized
  • Assist with receptionist-related duties such as monitoring visitor traffic, supporting office coverage, and handling general correspondence
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...
Location
Location
United States , Raleigh
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative assistant, receptionist, or front-office support role
  • Ability to answer inbound calls clearly and communicate effectively with visitors and staff
  • Proficiency in general administrative office tasks, including document handling and record organization
  • Strong data entry skills with consistent attention to detail and accuracy
  • Comfortable managing multiple priorities in a fast-paced office setting
  • Reliable interpersonal skills and a detail-oriented approach to customer and team interactions
Job Responsibility
Job Responsibility
  • Greet visitors, manage front-desk activity, and provide detail-oriented administrative support throughout the office
  • Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages in a timely manner
  • Scan, organize, and maintain paper and digital documents with a high level of accuracy
  • Perform data entry and update office records to ensure information remains current and accessible
  • Assist with general office coordination, including handling routine administrative requests from staff and leadership
  • Support multiple day-to-day office functions to maintain an efficient and well-organized workplace
What we offer
What we offer
  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...
Location
Location
United States , Millburn
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in an administrative assistant, office support, receptionist, or similar role
  • Strong verbal and written communication skills with the ability to interact professionally with staff, families, and students
  • Experience handling inbound calls, general correspondence, and front-office administrative responsibilities
  • Proficiency in administrative support tasks such as scheduling, document preparation, and accurate data entry
  • Ability to manage multiple priorities, stay organized, and adapt to changing daily needs
Job Responsibility
Job Responsibility
  • Manage incoming messages, calls, and correspondence with accuracy and a strong sense of urgency
  • Organize materials, calendars, and task priorities to ensure the next day’s activities are fully prepared and running smoothly
  • Serve as a central communication link among the Director, team members, families, and other key contacts to keep information aligned and up to date
  • Provide day-to-day operational support to the administrative team, helping maintain efficient and well-coordinated office functions
  • Assist students with practical daily needs, including meal-related support and other routine on-site concerns
  • Coordinate logistics connected to student placement efforts, including scheduling preparatory sessions and arranging testing-related activities
  • Support training-related and program logistics by helping prepare materials and handling follow-up coordination as needed
  • Help students get ready for interviews by reviewing expectations, required preparation steps, and presentation tips
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
Read More
Arrow Right

Administrative Assistant

We are looking for an organized Administrative Assistant to support the team. Th...
Location
Location
United States , Cincinnati
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in a related field, or an Associate’s degree combined with relevant detail-focused experience
  • At least 3 years of experience in customer service, administrative support, or a similar office-based role
  • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
  • Strong written and verbal communication skills with the ability to present information clearly and effectively
  • Experience coordinating events, appointments, or multi-step schedules in a fast-paced environment
  • Ability to manage confidential information with discretion and maintain accurate records
  • Comfortable supporting reception or front-office activities while delivering a welcoming experience to visitors
  • Strong typing and data entry skills
  • experience with high-volume keyboarding is preferred
Job Responsibility
Job Responsibility
  • Provide administrative support to the team and assist the director with daily operational needs, scheduling, and follow-up tasks
  • Partner with departments to share accurate, timely information
  • Assist in planning and carrying out recruitment activities, including events
  • Maintain organized and up-to-date records for prospective students within the designated CRM platform
  • Review and refresh Welcome Center resources to ensure materials remain current, easy to access, and informative
  • Support resume development efforts and provide administrative assistance program activities
  • Perform general office and front-desk related duties, including document preparation, data entry, and other assigned administrative tasks
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are looking for an Administrative Assistant to support a philanthropy-focused...
Location
Location
United States , Mitchellville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an administrative assistant, office support, or receptionist role
  • Strong verbal communication skills with the ability to manage inbound phone calls professionally
  • Demonstrated accuracy in data entry, document handling, and record maintenance
  • Proficiency with Microsoft Office 365, including Excel and standard administrative tools
  • Excellent organizational skills and a consistent focus on detail and follow-through
  • Ability to work onsite Monday through Friday
Job Responsibility
Job Responsibility
  • Provide administrative support to leadership within a foundation environment, ensuring daily operations remain organized and efficient
  • Manage front-desk and receptionist activities, including welcoming visitors and handling a high volume of inbound calls with care
  • Prepare, update, and maintain records, correspondence, and other office documentation with strong attention to detail
  • Enter and review data accurately across internal tracking systems and spreadsheets to support reporting and office workflows
  • Use DonorPerfect and Microsoft Office 365 applications, including Excel, to organize information and support administrative processes
  • Coordinate schedules, meetings, and general office tasks while responding to shifting priorities with flexibility
  • Support donor and stakeholder interactions by providing timely follow-up, clear communication, and attentive service
  • Maintain an orderly onsite office presence during regular weekday business hours and assist with additional administrative needs as assigned
What we offer
What we offer
  • medical, vision, dental, life and disability insurance
  • enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...
Location
Location
United States , Pontiac
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an administrative, receptionist, or office support position
  • Ability to handle high-volume inbound calls with professionalism and accuracy
  • Strong data entry skills with close attention to detail and record accuracy
  • Experience supporting invoice-related administrative processes
  • Familiarity with handling sensitive documentation, including workers' compensation records, with discretion
  • Proficiency with standard office software and general administrative systems
  • Strong communication, organization, and multitasking abilities in a busy office environment
Job Responsibility
Job Responsibility
  • Manage front-office activities by greeting visitors, directing inquiries, and ensuring a welcoming reception experience
  • Respond to inbound calls promptly, route messages accurately, and provide clear information to internal and external contacts
  • Maintain electronic and manual records through timely data entry, document updates, and careful file organization
  • Support invoice processing by reviewing details, tracking submissions, and coordinating with relevant departments to resolve discrepancies
  • Assist with administrative tasks such as scheduling, correspondence preparation, and general office coordination
  • Help maintain workers' compensation documentation by organizing claim-related paperwork and supporting reporting needs
  • Monitor office workflows and follow up on outstanding items to keep daily operations running efficiently
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Location
Location
United States , Cedar Park
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in administrative support, front desk coordination, or office operations within a detail-focused environment
  • Ability to handle inbound inquiries, assist visitors, and provide clear information with a customer-service mindset
  • Strong data entry and recordkeeping skills with close attention to detail and accuracy
  • Proficiency with Microsoft Word and Excel for preparing reports, organizing information, and compiling meeting documentation
  • Comfortable managing multiple deadlines, routine transactions, and changing priorities throughout the workday
  • Ability to handle confidential information and follow established procedures for payments, documentation, and account support
  • Strong written and verbal communication skills for interacting with residents, staff, vendors, and leadership
Job Responsibility
Job Responsibility
  • Manage in-person and drop-box utility payments, reconcile batches, and prepare check deposits for banking through approved scanning procedures
  • Create, assign, and research service requests to support field operations, public inquiries, and reporting needs for leadership and board materials
  • Coordinate customer payment plan documentation by routing approved arrangements from the billing team and maintaining accurate related records
  • Distribute new service application information to prospective residents and collect required supporting documents such as identification and lease or ownership verification
  • Oversee pavilion and facility reservation support by setting up user access, scheduling eligible bookings, answering availability questions, and processing applicable refunds
  • Administer tennis and pickleball membership activities, including sharing applications, recording payments, tracking active membership periods, and arranging delivery of access credentials
  • Program and manage building access cards for staff, board members, vendors, and event users, including scheduling short-term access and handling card return logistics
  • Prepare materials for public meetings by assembling board packets, producing operational and pond-related reports, arranging agenda posting support, and updating website content such as minutes, notices, and community information
  • Support office and district operations through supply ordering, board meeting refreshments, recycling calendar maintenance, printer upkeep coordination, and other administrative tasks assigned by management
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Administrative Assistant

We are looking for an Administrative Assistant to support dispatch and field ope...
Location
Location
United States , Garland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in administrative support within an office, dispatch, logistics, or operations environment
  • Strong data entry skills with a high level of accuracy and attention to detail
  • Ability to manage schedules, calendars, and multiple priorities in a fast-paced setting
  • Background processing timesheets, time entries, or related workforce records
  • Effective communication skills for working with leadership, field personnel, and cross-functional teams
  • Proficiency with standard administrative office systems and digital recordkeeping tools
  • Ability to stay organized while coordinating equipment, resources, and job-related documentation
Job Responsibility
Job Responsibility
  • Coordinate daily scheduling activities for field crews and help align labor resources with active job requirements
  • Provide backup support for dispatch operations by assisting with job assignments, crew coordination, and schedule updates
  • Communicate assigned work details to regional leadership and team members to ensure clear execution of planned activities
  • Arrange equipment, rental assets, and tools based on project needs and confirm availability before deployment
  • Track maintenance timing for company-owned and rented equipment to support safe and efficient operations
  • Maintain schedule calendars and administrative records with accurate, up-to-date information
  • Enter and update timesheets, time entries, and other operational data in a timely and organized manner
  • Support office administration tasks that contribute to smooth coordination between field teams and internal departments
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right