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Administrative Assistant

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Aquila Technology

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Location:
United States , Lexington

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Aquila Technology is seeking a Administrative Assistant to join our team in supporting one of the country’s premier defense research organizations. The team is looking for a Administrative Assistant who is able to work with the companies HRIS Team.

Job Responsibility:

  • Provide administrative and customer service support to the HR Information Services (HRIS) team and the company Workforce Service Center
  • Perform data entry and maintenance in SAP HR system components, supporting key processes such as onboarding, time management, payroll, personnel and benefits administration, organizational management, relocation, and off-boarding
  • Provide first tier application support for HRIS self-service web applications
  • Assist with basic data reporting/charting and data quality management, including ad hoc and routine data audits in support of HRIS and WSC processes
  • Participate in business systems and process analysis, creation and execution of test scripts related to system enhancements, and maintenance of system and process documentation
  • Assist company personnel over the telephone, via e-mail, and remote/in-person with the aforementioned areas
  • On a daily basis may interaction with company Division, Department, Group, and Campus representatives as questions and issues as they arise
  • Perform complex employment transactions in SAP while applying associated business process and system integration logic
  • Review and understand company HR policies in order to answer questions associated with employment

Requirements:

  • 3 years – Administrative support experience
  • 3 years – Data entry experience
  • 3 years – Experience generating reports and analyzing data
  • 3 years – Program/Project Management OR Analysis
  • 3 years – Experience with process maps/workflows to improve efficiencies
  • 3 years – Adobe software (Acrobat, InDesign)
  • 3 years – MS Suite (Excel, ppt)
  • Strong customer service skills and communication
  • Strong Verbal and Written Communication
  • Time Management
  • Must have excellent customer service and interpersonal skills and be able to perform tasks independently in an active and fast-paced office
  • Must possess initiative, ability to multitask and a high level of attention to detail
  • Must possess a strong sense of responsibility, professionalism, and work cooperatively in a team environment
  • Must possess strong and professional written communication skills
  • Candidates must use discretion, tact and good judgment managing sensitive personnel information
  • High School diploma is the minimum level of education
  • Three (3) years minimum relevant experience
  • Strong data entry experience
  • Experience spotting data errors and troubleshooting data entry errors
  • Must be able to obtain an Interim/Active Secret Clearance
  • Must Be US Citizen to apply

Nice to have:

  • Degree Level: Bachelor’s Degree
  • SAP HCM experience (Human Capital Management)
  • Software Tools
  • ServiceNow
  • Experience with SAP HR transactions
  • Familiarity with ServiceNow (HR Service Delivery)
  • Currently enrolled in an HR Degree program
What we offer:
  • PTO – 15 days (vacation/sick)
  • 10 paid holidays – 6 standard (New Year’s, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas) – 4 floating holidays prorated based on your day of hire
  • 1.5 paid days, or 12 hours, for approved volunteer work
  • 1 week of paid maternity/paternity LOA after 1 year of Full-time employment
  • Tuition & Training Reimbursement – 5K annually for pre-approved, job-related courses
  • 401K with Fidelity – Company match on employee contribution: $1/$1 up to 3%, then .50 cents / $1 for 4th and 5th %s
  • Fully vested from day one
  • Cell Phone & Internet Reimbursed up to $150 monthly
  • Buy Your Own Device (BYOD) – reimbursement of up to $1,500 every three (3) years for the purchase of electronic equipment

Additional Information:

Job Posted:
March 01, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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