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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Albany

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a highly organized Administrative Assistant. This Long-term Contract position is ideal for someone who can manage competing priorities, handle confidential information with discretion, and provide dependable support to division leadership in a fast-paced environment. The role involves coordinating schedules, maintaining records, tracking communications, and assisting with administrative projects that help the division operate efficiently.

Job Responsibility:

  • Oversee divisional records by organizing files, supporting retention and archiving activities, and arranging digitization of documents when needed
  • Safeguard sensitive information by applying confidentiality standards to both paper and electronic materials
  • Coordinate meetings with internal teams and external partners, ensuring logistics and scheduling details are handled accurately
  • Manage leadership calendars by resolving conflicts, prioritizing requests, and keeping daily schedules up to date
  • Review incoming correspondence and documentation, route materials appropriately, and prepare items for leadership review before deadlines
  • Generate reports from various systems to support administrative and operational needs across the division
  • Prepare and complete required state documentation to ensure timely processing of administrative paperwork
  • Contribute to division-wide initiatives by assisting with projects such as workspace coordination, document organization, and other operational assignments

Requirements:

  • At least 3 years of experience working with SharePoint, network drives, shared folders, servers, or similar electronic file environments
  • Strong proficiency with Microsoft Office 365, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint in a detail-oriented setting
  • Demonstrated ability to work independently while also collaborating effectively with colleagues and leadership
  • Proven ability to handle confidential information with sound judgment and discretion
  • Excellent organizational, time-management, and multitasking skills in an environment with shifting priorities
  • Experience reviewing documents and projects for accuracy, completeness, and consistency
  • Ability to create and maintain structured filing systems that support efficient document retrieval and organization
  • Familiarity with electronic databases, data entry, and maintaining both digital and physical records
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 15, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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