CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, San Antonio · Job Posted July 03, 2026
Apply Position
Job Link Share

Job Description

We are looking for an experienced Administrative Assistant to support human resources operations in San Antonio, Texas. This Long-term Contract opportunity is ideal for someone who has worked in an HR-focused environment and can manage a steady flow of administrative work with accuracy, urgency, and professionalism. The person in this role will help keep employee records, reporting, and daily HR activities organized while partnering with site leadership in a fast-moving setting.

Job Responsibility

  • Coordinate day-to-day HR administrative activities, ensuring employee information, records, and documentation remain accurate and up to date
  • Monitor attendance and timekeeping details, identify discrepancies, and support follow-up actions with the appropriate teams
  • Maintain organized files related to employee relations matters, including progressive discipline documentation and other personnel records
  • Support staffing and retention efforts by assisting with onboarding activities, employee communications, and routine follow-through on workforce needs
  • Prepare spreadsheet trackers, summaries, and recurring reports to help leadership monitor HR and business trends
  • Develop clear presentations that communicate staffing updates, operational impact, and relevant workforce data to management
  • Assist with employee leave administration and related recordkeeping in alignment with company practices and site requirements
  • Work within HR systems, including Oracle-based platforms when applicable, to enter data, retrieve information, and support daily transactions
  • Contribute to a union-site HR environment by handling administrative tasks that require awareness of labor agreements and related processes

Requirements

  • At least 3 years of experience supporting human resources or closely related administrative functions
  • Prior experience in an industry setting with exposure to fast-paced, high-volume HR operations
  • Working knowledge of employee leave processes, HR record maintenance, and day-to-day personnel administration
  • Basic to intermediate Microsoft Excel skills, including data entry, tracking, and simple reporting
  • Ability to organize information, analyze workforce-related data, and present findings clearly to leadership
  • Familiarity with HR systems or HRIS platforms
  • experience with Oracle HRMS is preferred
  • Understanding of union environments and collective bargaining considerations is strongly preferred
  • College education is preferred, but equivalent practical experience will also be considered

Nice to have

  • Experience with Oracle HRMS
  • Understanding of union environments and collective bargaining considerations
  • College education

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant

8 matching positions

New

Administrative Assistant

Enter and retrieve information contained in computer databases using a keyboard,...
Location
Location
United States , St. Louis
Salary
Salary:
22.00 USD / Hour
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
  • Transmit information or documents using a computer, mail, or facsimile machine
  • Operate standard office equipment other than computers
  • Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
  • Handle incoming and outgoing mail, including date stamping and distributing incoming mail
  • Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities
  • Enter and locate work-related information using computers and/or point of sale systems
  • Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
  • Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Job Responsibility
Job Responsibility
  • Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
  • Transmit information or documents using a computer, mail, or facsimile machine
  • Operate standard office equipment other than computers
  • Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
  • Handle incoming and outgoing mail, including date stamping and distributing incoming mail
  • Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities
  • Enter and locate work-related information using computers and/or point of sale systems
  • Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
  • Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...
Location
Location
United States , St. Rose
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative assistant, receptionist, or general office support role
  • Proficiency in data entry with strong attention to detail and accuracy
  • Comfortable handling inbound calls and interacting professionally with clients, vendors, and staff
  • Ability to manage filing, scanning, copying, and document organization tasks efficiently
  • Strong communication and interpersonal skills in a front-office environment
  • Ability to prioritize multiple assignments and remain organized throughout the workday
  • Availability to work a flexible Monday through Friday schedule of 32 to 40 hours per week
Job Responsibility
Job Responsibility
  • Manage front desk coverage by welcoming visitors, answering inbound calls, and directing inquiries to the appropriate contacts
  • Prepare and support billing-related administrative tasks with accuracy and timely follow-through
  • Enter, update, and maintain information in office records and administrative systems
  • Copy, scan, organize, and upload documents to ensure files are complete and easy to access
  • Label, sort, and file paperwork to maintain an orderly and efficient records system
  • Provide general administrative support for day-to-day office operations and team needs
  • Coordinate routine document handling and clerical tasks while meeting deadlines and quality standards
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily offi...
Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an administrative, receptionist, or office support role
  • Strong attention to detail and the ability to handle tasks accurately
  • Confident verbal and written communication skills for phone and email interactions
  • Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
  • Ability to manage appointments, organize schedules, and prioritize multiple responsibilities
  • Customer service skills with a detail-oriented and approachable demeanor
  • Comfortable handling both inbound and outbound calls in a business environment.
Job Responsibility
Job Responsibility
  • Manage incoming phone calls and route inquiries to the appropriate team members with efficiency
  • Welcome visitors and represent the organization with a courteous and business-appropriate demeanor
  • Coordinate calendars and arrange appointments to help maintain an organized daily workflow
  • Prepare, update, and maintain records, reports, and correspondence with a high level of accuracy
  • Support email communication by drafting responses, forwarding messages, and monitoring shared inbox activity
  • Enter and review data in internal files and spreadsheets to ensure information remains current and reliable
  • Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, track information, and support administrative needs
  • Assist with general office coordination and provide dependable support for routine administrative tasks
  • Place outbound calls as needed to confirm details, share updates, or gather information related to office activities.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...
Location
Location
United States , San Jose
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in administrative support, office coordination, or a similar role
  • Ability to handle inbound calls and in-person inquiries with professionalism and courtesy
  • Strong data entry skills with careful attention to detail and accuracy
  • Working knowledge of general office procedures and administrative best practices
  • Comfortable performing receptionist duties in a busy office setting
  • Effective written and verbal communication skills
  • Ability to manage multiple tasks, stay organized, and meet deadlines in a contract assignment
Job Responsibility
Job Responsibility
  • Manage front-desk and administrative support activities to help maintain efficient day-to-day office operations
  • Respond to inbound phone calls professionally, direct inquiries to the appropriate contacts, and relay messages accurately
  • Welcome visitors and provide receptionist support that creates a positive and organized office environment
  • Enter, update, and maintain information in office records and databases with a high level of accuracy
  • Prepare, organize, and file documents so that administrative materials remain current and easy to access
  • Assist with scheduling, correspondence, and routine clerical tasks to support staff and departmental needs
  • Monitor incoming communications and help ensure requests are addressed in a timely manner
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
Read More
Arrow Right
New

Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to suppo...
Location
Location
United States , Menlo Park
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent
  • additional administrative training is a plus
  • 1–3 years of administrative or office support experience preferred
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong organizational, communication, and multitasking skills.
Job Responsibility
Job Responsibility
  • Answer and direct phone calls, emails, and other communications
  • Schedule meetings, maintain calendars, and coordinate appointments
  • Prepare, file, and maintain documents and records
  • Assist with data entry, reporting, and basic administrative tasks
  • Order and manage office supplies
  • Provide general support to staff and assist with special projects as needed.
What we offer
What we offer
  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for a highly organized onsite Administrative Assistant to support...
Location
Location
United States , Honolulu
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 years of administrative support experience, preferably in a mission-focused organization
  • Demonstrated ability to manage multiple assignments independently while maintaining accuracy and meeting deadlines
  • Strong written and verbal communication skills, including the ability to produce clear correspondence and reports
  • Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
  • Experience scheduling appointments, coordinating meetings, and preparing detailed meeting minutes
  • Familiarity with Zoom and Google Workspace for communication, document coordination, and virtual collaboration
  • Excellent attention to detail, including strong spelling, grammar, and document review skills
  • Commitment to professionalism, inclusiveness, and culturally sensitive communication when working with diverse communities
Job Responsibility
Job Responsibility
  • Manage complex calendars for executive leadership and project team members, ensuring appointments, deadlines, and scheduling changes are handled accurately
  • Arrange meetings from start to finish, including coordinating logistics, preparing agendas or supporting documents, and recording clear meeting notes
  • Draft, revise, and format clear and accurate communications such as letters, reports, memoranda, and instructional materials for internal and external audiences
  • Organize, maintain, and retrieve electronic and paper records so project and administrative documents remain accurate and accessible
  • Process incoming and outgoing mail and distribute materials promptly to the appropriate recipients
  • Prepare, assemble, and print packets, presentations, and other materials needed for meetings, projects, and leadership updates
  • Provide administrative support for project activities by tracking tasks, responding to requests, and helping keep multiple priorities on schedule
  • Assist with basic account tracking and routine bookkeeping activities under leadership guidance
  • Set up and support virtual meetings using Zoom and similar tools to ensure sessions run efficiently for participants
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

Robert Half is the world’s first and largest specialized talent solutions firm t...
Location
Location
United States , Chattanooga
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 1-year administrative assistant experience
  • Proficiency with MS Office or Google Suites
  • Excellent communication skills both written and verbal
  • Ability to work 100% onsite
  • All applicants will undergo background screening, drug screening, and provide positive references from past employment
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
Read More
Arrow Right
New

Administrative Assistant

We are looking for an Administrative Assistant to support leadership within a fa...
Location
Location
United States , Manhattan Beach
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience providing administrative support
  • Demonstrated ability to manage complex calendars with a high level of accuracy and discretion
  • Hands-on experience arranging business travel and coordinating related logistics
  • Strong organizational skills with the ability to handle multiple priorities in a fast-moving environment
  • Experience supporting executive meetings and managing associated scheduling details
  • Excellent written and verbal communication skills
  • Detail-oriented approach and sound judgment when working with confidential information
Job Responsibility
Job Responsibility
  • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments
  • Organize domestic and potentially international travel plans, including flights, lodging, ground transportation, and itinerary preparation
  • Coordinate meeting logistics for executive sessions by securing rooms, confirming attendees, and distributing relevant materials in advance
  • Track schedule changes and communicate updates promptly to internal and external participants to maintain alignment
  • Support day-to-day administrative activities that help executives remain focused on business priorities
  • Prepare detailed travel agendas and confirm reservations to ensure seamless business travel experiences
  • Partner with stakeholders across the organization to align timelines, meeting needs, and executive availability
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right