Administrative Assistant

• Compile and maintain company-wide safety documentation by gathering source files, organizing records, and updating tracking tools to ensure materials are current and accessible
• Research state-level radiation regulations and summarize applicable requirements to support updates to compliance protocols across multiple jurisdictions
• Rework existing policy content into standardized templates, improving consistency, readability, and organization under leadership guidance
• Build and manage recurring calendar reminders and Outlook notifications for daily, weekly, and monthly compliance activities and key accountability deadlines
• Draft brief training scripts and supporting content for webinars and focused educational sessions covering compliance topics and operational best practices
• Create practical reference materials and side-by-side guides that help office teams complete essential compliance tasks accurately and efficiently
• Review registration records against current office rosters, identify discrepancies, and assist with follow-up actions to correct missing or inaccurate information
• Distribute communications and materials related to compliance initiatives, implementation activities, and training support needs
• Track compliance deliverables, send reminders to stakeholders, and confirm required data and documentation are submitted on schedule
• Provide additional administrative and training support for onboarding, annual education, and other compliance-related assignments as needed

• 2+ years of experience in administrative support, healthcare administration, compliance coordination, or a related environment
• High school diploma required
• an associate or bachelor’s degree in healthcare administration, business, English, journalism, or a related field is preferred
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
• Ability to manage detailed documentation, data entry, and multiple concurrent assignments with strong accuracy and organization
• Clear written communication skills with the ability to prepare guides, training materials, and business correspondence
• Comfortable conducting research using state and federal regulatory sources and summarizing findings effectively
• Familiarity with healthcare compliance, compliance reporting, documentation practices, or multi-state operational support is preferred

Certification in Healthcare Compliance is a plus

• medical
• vision
• dental
• life and disability insurance
• eligibility to enroll in company 401(k) plan