Administrative Assistant Job at Robert Half (Kansas City)

Administrative Assistant

Robert Half

Location:
United States , Kansas City

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an Administrative Assistant to support legal and administrative operations for a local non-profit organization. This contract-to-hire opportunity is ideal for someone who can balance clerical duties, client-facing communication, and document management in a fast-paced work environment. The person in this role will help keep daily workflows organized while providing responsive support to internal staff and individuals seeking assistance.

Job Responsibility:

Support attorneys, paralegals, and leadership with day-to-day administrative tasks across multiple practice areas and teams
Draft, format, and proofread letters, notices, and other written materials with a high standard of accuracy
Sort and distribute incoming correspondence, identify urgent deadlines, and ensure time-sensitive items reach the appropriate staff promptly
Monitor office supply levels, place replenishment requests, and help maintain orderly shared workspaces
Arrange business travel and lodging as needed for team members
Organize client records and case documentation in alignment with established file retention and records procedures
Enter and update information in the case management system, including setting up new matters and closing files when appropriate
Answer calls, respond to routine questions, coordinate appointments, and provide backup coverage for front-desk or intake functions when needed
Interact with clients in a respectful, compassionate, and culturally aware manner while maintaining a welcoming office environment
Safeguard sensitive client and organizational information by following strict confidentiality standards at all times

Requirements:

Demonstrated experience in administrative, clerical, or office support roles
Strong keyboarding and data entry skills with careful attention to detail
Excellent written communication skills, including spelling, grammar, and proofreading ability
Proficiency with Microsoft Office applications such as Word, Excel, Outlook, SharePoint, and Teams
Ability to manage competing priorities and remain organized while supporting multiple stakeholders
Strong customer service and interpersonal skills, with the ability to communicate effectively with diverse populations
High degree of professionalism, discretion, and sound judgment when handling confidential information
Experience in legal, nonprofit, or social services environments, bilingual ability such as Spanish, or familiarity with case management platforms is preferred

Nice to have:

Experience in legal, nonprofit, or social services environments
bilingual ability such as Spanish
familiarity with case management platforms

What we offer:

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Work Type:

On-site work

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