Administrative Assistant Job at Robert Half (Kalamazoo)

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, clerical, or office support role
Strong verbal communication skills with the ability to interact professionally with callers, visitors, and internal staff
Accurate typing and data entry abilities with close attention to detail
Working knowledge of filing systems, document handling, and general office procedures
Ability to manage multiple tasks at once and stay organized in a fast-paced environment
Experience handling incoming calls, routing information, and supporting front-desk activities
Proficiency with basic office equipment and standard administrative technology
Dependable judgment and a proactive approach to maintaining office supplies and supporting daily operations

Job Responsibility

Manage front-office activities by greeting guests, directing them appropriately, and maintaining a welcoming environment for visitors
Handle incoming telephone calls, provide clear information, and route inquiries to the correct team members in a timely manner
Prepare, sort, and maintain physical and digital records to support accurate filing and document organization
Process outgoing correspondence, distribute faxed materials, and help ensure office communications move efficiently
Assist with administrative support tied to hiring-related activities, including document handling and coordination tasks
Monitor inventory of workplace materials and replenish office supplies to keep daily operations running smoothly
Perform data entry and typing tasks with accuracy while supporting general clerical needs across the office
Provide backup administrative support as needed to help maintain continuity of operations during staffing gaps or high-volume periods

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

New

Administrative Assistant

Robert Half is seeking a highly organized and dependable Administrative Assistan...

Location

United States , Hazleton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in sales support, administrative support, customer service, or a related role
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Proficiency with Microsoft Office, especially Excel, Word, and Outlook
Ability to manage multiple priorities in a fast-paced environment
Customer-focused mindset and professional demeanor

Job Responsibility

Provide administrative support to management and staff
Answer phones, respond to emails, and greet visitors professionally
Schedule meetings, maintain calendars, and coordinate appointments
Prepare correspondence, reports, and other business documents
Maintain filing systems, records, and office documentation
Order office supplies and support general office organization
Assist with data entry, expense tracking, and basic reporting
Coordinate mail, packages, and deliveries
Support special projects and other administrative duties as assigned

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to support daily offic...

Location

United States , Hickory

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 2+ years of administrative or office support experience required
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong experience with record keeping and document management
Knowledge of basic office administrative functions and procedures
Excellent organizational and time management skills
Strong written and verbal communication skills
High attention to detail and accuracy
Ability to prioritize tasks and work independently in a fast-paced environment

Job Responsibility

Perform a variety of administrative tasks including data entry, filing, and document management
Maintain accurate records and ensure proper organization of files (both electronic and physical)
Assist with scheduling meetings, managing calendars, and coordinating appointments
Handle incoming calls, emails, and correspondence in a professional manner
Support day-to-day office operations including ordering supplies and maintaining office organization
Prepare reports, spreadsheets, and presentations as needed
Assist leadership or team members with additional administrative tasks and special projects

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

Location

United States , Mount Arlington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, office support, or receptionist role
Demonstrated ability to manage inbound phone calls professionally and courteously
Experience performing data entry with strong attention to detail and accuracy
Working knowledge of general administrative office procedures and document handling
Ability to follow instructions carefully and complete tasks within established processes
Strong organizational skills and the ability to manage multiple priorities in a busy office setting

Job Responsibility

Manage front-desk activities by welcoming visitors, responding to incoming calls, and directing inquiries to the appropriate team members
Perform a variety of administrative support tasks to help maintain an organized and efficient office environment
Enter, update, and verify information in office records and internal documents with a high level of accuracy
Assist with assembling and organizing tax return packages by following established instructions and office procedures
Prepare, sort, and maintain paperwork and files so documents are easy to access and properly tracked
Support day-to-day communication by handling routine correspondence and relaying messages in a timely manner

What we offer

Medical, vision, dental, life and disability insurance
Enrollment in company 401(k) plan

New

Administrative Assistant

We are looking for a part-time (32hrs a week) Administrative Assistant to suppor...

Location

United States , Milwaukee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative, office support, or receptionist experience
Hands-on experience using Canva to create clear documents or communication materials
Strong written communication skills with careful attention to grammar, tone, and detail
Ability to manage multiple tasks efficiently in a busy office environment
Detail-focused and welcoming when interacting with visitors, members, and callers
Comfortable performing general administrative office duties, including phone coverage and document support
Team-oriented approach with the ability to work effectively with others

Job Responsibility

Welcome visitors and provide courteous assistance to members and guests as they arrive
Prepare and format weekly bulletin materials in Canva, ensuring content is clear, accurate, and visually appealing
Contribute to the production of the monthly newsletter by organizing content and supporting final distribution
Maintain current and accurate information on the organization’s website through regular updates
Handle day-to-day administrative support activities such as correspondence, scheduling, and document preparation
Answer inbound calls and respond to routine inquiries in a thorough and timely manner
Assist with communication-related tasks to help keep internal and external messaging organized and consistent

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative assistant, receptionist, or general office support role
Ability to handle inbound calls effectively and communicate clearly with internal and external contacts
Strong data entry skills with a high level of accuracy and attention to detail
Familiarity with administrative office procedures and general clerical responsibilities
Comfortable managing multiple tasks and priorities in a busy work environment
Detail-oriented approach with strong organizational and time management skills

Job Responsibility

Manage day-to-day administrative support tasks to help maintain an efficient and well-organized office environment
Receive and direct incoming phone calls effectively, ensuring messages and inquiries are handled promptly
Welcome visitors and provide front-desk support while maintaining a positive and detail-oriented first impression
Enter, update, and maintain records accurately to support reporting and general office administration
Coordinate routine clerical activities such as filing, document preparation, and correspondence management
Monitor administrative workflows and assist with office coordination to support team productivity
Maintain organized records and ensure important information is accessible and up to date

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Robert Half is seeking a detail-oriented Administrative Assistant with strong Mi...

Location

United States , Whitehall

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or coordinator role
Strong proficiency in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines
Professional demeanor and customer service mindset

Job Responsibility

Provide day-to-day administrative support to leadership and team members
Manage calendars, schedule meetings, and coordinate appointments
Prepare correspondence, reports, spreadsheets, and presentations using Microsoft Office
Maintain files, records, and other documentation with accuracy and confidentiality
Answer phones, respond to emails, and greet visitors professionally
Order office supplies and support general office operations
Assist with data entry, reporting, and tracking projects or deadlines
Coordinate internal communications and support special projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support fund administration, g...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office, nonprofit, or financial services environment
Background in grant administration, fund management, or related operational support work
Strong attention to detail with the ability to manage documents, track multiple requests, and maintain accurate records
Comfort communicating professionally with donors, fund advisors, grantees, and internal teams by phone and email
Ability to work with workflow and recordkeeping systems to update information and monitor task progress
Sound judgment in handling sensitive financial or organizational information securely
Proficiency with general administrative tools and the ability to learn specialized platforms quickly

Job Responsibility

Coordinate the setup of new funds by preparing required documentation, monitoring completion status, creating advisor records, and issuing onboarding communications
Manage fund closure activities by collecting completed forms, confirming outstanding payments are resolved, and updating internal records to finalize account status
Handle modifications to existing funds by distributing documents for signature, organizing supporting materials, and entering approved changes into the appropriate systems
Provide fund statement support for agency fund advisors by responding to requests and ensuring statements are delivered accurately and on time
Complete verification outreach with organizations submitting banking details for payments, safeguard related documentation, and route confirmed information to the payables team
Support manual grant administration by tracking tasks in workflow tools, maintaining accurate records, and assisting with donor-directed grant processing
Help coordinate annual distribution activities by monitoring project progress, researching fund details, and supporting follow-up related to scheduled payments
Respond to incoming calls from donors and grantees, address routine grant-related questions, and elevate more complex issues when appropriate
Assist with grant award letter distribution, update recipient address information in relevant platforms, and perform data cleanup through direct outreach to grantee organizations
Process daily tax receipt documentation by gathering required approvals, maintaining organized records, and contributing to other shared services tasks as assigned

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

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