Administrative Assistant Job at Robert Half (Atlanta)

Job Description

We are looking for an Administrative Assistant to provide dependable operational support across fund administration, grant processing, and donor services in Atlanta, Georgia. This Long-term Contract position is ideal for someone who thrives in a detail-focused environment, manages multiple requests efficiently, and communicates professionally with donors, advisors, grantees, and internal teams. The role will contribute to the accurate handling of fund activity, payment-related documentation, and day-to-day administrative coordination while helping maintain organized records and responsive service.

Job Responsibility

Manage the setup, modification, and closure of funds by coordinating required documents, monitoring completion status, updating records in internal platforms, and preparing follow-up communications for donors and advisors
Prepare and distribute onboarding and closing communications, including welcome materials and final fund-related correspondence, while ensuring all supporting documentation is properly collected and filed
Respond to requests for fund reporting by providing statements and related information to agency fund advisors in a timely and accurate manner
Complete verification outreach with organizations submitting banking details for payments, safeguard sensitive documentation, and share validated information with the accounts payable team
Support grant administration activities by handling manual grant workflows through designated tracking and fund management systems
Assist with annual distribution projects by monitoring task progress, reviewing fund information, and conducting research to support timely payments
Provide phone support for donor and grantee inquiries, resolve routine questions, and direct more complex matters to the appropriate team members
Help manage grant award correspondence by attaching letters to issued payments, resending notices when needed, and updating address records across relevant systems
Contribute to data quality efforts by contacting payees to confirm information and assisting with record cleanup and maintenance tasks
Process daily tax receipt activity by preparing required documentation, obtaining approvals, and maintaining accurate administrative records while completing additional assignments as needed

Requirements

Experience providing administrative support in an office setting with strong attention to detail and follow-through
Background in grant administration, grant management, fund administration, or a related coordination role
Ability to manage multiple requests simultaneously while maintaining accuracy and meeting deadlines
Strong written and verbal communication skills for interacting with donors, fund advisors, grantees, and internal stakeholders
Comfort working with workflow tracking tools, document routing platforms, and database or record management systems
Ability to handle confidential financial and donor-related information with professionalism and discretion
Proficiency in general administrative tasks such as document preparation, record maintenance, correspondence, and phone support

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

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