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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Minneapolis

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our company is seeking a motivated and experienced Administrative Assistant to join our team. As the first point of contact for our organization, you will serve as a resource and leader supporting office personnel and ensuring efficient office operations. This is a dynamic role that requires strong management practices, excellent administrative abilities, and the flexibility to adapt to evolving priorities.

Job Responsibility:

  • Serve as the primary point of contact for office visitors and callers, greeting individuals in person and over the phone with professionalism
  • Maintain a high level of confidentiality and uphold company standards of professionalism in all interactions
  • Organize and manage complex clerical tasks independently, prioritizing and executing multiple assignments to meet strict deadlines
  • Maintain adequate inventory of office equipment and supplies, coordinating purchases as needed
  • Request bids for necessary office and site items (e.g., cleaning services, dumpsters, construction supplies) as required
  • Accurately code general office and project invoices, process them through workflow, and manage employee voucher reports
  • Coordinate check requests for approval and payment
  • manage subcontractor bidding lists and electronic project files
  • Support project-specific subcontractor and vendor-related accounting and administrative tasks for multiple projects, including data entry
  • Arrange and coordinate work meeting meals and provide general administrative support to personnel
  • Foster effective, positive communication with staff, vendors, subcontractors, and visitors
  • Perform additional duties as assigned

Requirements:

  • Demonstrated proficiency with Microsoft Office Suite (including Teams and Office 365), CMiC, Bluebeam, and general office equipment
  • Ability to maintain professionalism and confidentiality while handling sensitive information
  • Strong communication skills (verbal and written), with superior organizational detail and task prioritization abilities
  • Ability to work independently and remain calm under pressure, managing interruptions effectively
  • Commitment to cost consciousness and adaptability in a fast-paced environment
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
April 16, 2026

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