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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Salem

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to support program operations and client service activities in Salem, Oregon. This Long-term Contract position will play an important role in keeping records accurate, coordinating appointments and class participation, and helping staff deliver a smooth experience for clients. The ideal candidate is organized, attentive to detail, and comfortable managing administrative tasks, documentation, and database updates in a fast-paced environment.

Job Responsibility:

  • Deliver day-to-day administrative support that helps program staff and clients stay organized and informed
  • Review, collect, and process intake forms and other required client paperwork with a high degree of accuracy
  • Coordinate client enrollment for classes and arrange appointments with counselors based on program needs
  • Update and maintain client information in databases to ensure records remain complete and current
  • Record interactions and follow-up activity so communication histories are clear, consistent, and easy to reference
  • Organize digital and physical files in accordance with documentation standards and compliance expectations
  • Complete office support tasks such as data entry, document formatting, scanning, uploading, and records management
  • Help maintain office readiness by tracking supply levels and assisting with general coordination needs
  • Work with internal teams and external partners to keep program information accurate and support related initiatives as needed

Requirements:

  • At least 1 year of experience in administrative support, program coordination, data entry, or a related office-based role
  • Hands-on experience working with databases, spreadsheets, or client tracking systems
  • Proficiency in Microsoft Excel, including basic spreadsheet functions
  • Strong attention to detail with the ability to manage documentation accurately and efficiently
  • Effective verbal and written communication skills, including professionalism when assisting clients and staff
  • Ability to handle multiple priorities, maintain organized records, and meet deadlines in a busy setting

Nice to have:

  • Spanish writing proficiency is a plus
  • Familiarity with lending, credit, or homeownership topics is preferred
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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