Administrative Assistant Job at Robert Half (Irvine)

Administrative Assistant

Robert Half

Location:
United States , Irvine

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an Administrative Assistant to support leaders and teams through thoughtful coordination, clear communication, and dependable day-to-day office support. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, keeps schedules running smoothly, and handles administrative tasks with accuracy and consistency. The role will contribute to meeting logistics, document preparation, travel coordination, and general office operations while helping maintain an organized and responsive workplace.

Job Responsibility:

Coordinate a wide range of meetings, including leadership sessions, team discussions, interviews, virtual calls, and onsite events, ensuring schedules align efficiently across multiple calendars
Prepare meeting spaces by securing rooms, arranging catering, organizing materials, and supporting setup and cleanup to create a smooth in-office experience
Draft, format, and distribute business documents such as correspondence, reports, summaries, and internal communications with a high level of accuracy
Monitor executive and team calendars carefully to reduce scheduling conflicts, preserve productive time, and anticipate the impact of changes across stakeholders
Arrange business travel when needed by researching transportation and lodging options, confirming approvals, and booking cost-conscious itineraries
Handle routine office administration, including record maintenance, supply ordering, mailing, scanning, data entry, and basic bookkeeping support
Capture meeting notes and follow up on action items to help teams stay aligned and informed after key discussions
Communicate in a clear and attentive manner across written, verbal, and visual interactions while representing the organization effectively
Provide additional administrative and operational support for special projects, events, training sessions, and other assigned tasks as business needs evolve

Requirements:

2-3 years of experience in an administrative support role
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities at once
Clear written and verbal communication skills, including the ability to summarize information and follow through on next steps
Sound judgment and a strong sense of urgency when responding to scheduling, operational, and leadership support needs
Experience with administrative office functions such as data entry, receptionist support, document preparation, and inbound call handling
Ability to work effectively with executives, managers, and cross-functional teams in a collaborative environment
Bachelor’s degree or project management certification is preferred
Willingness to travel occasionally for meetings, events, or training as needed

Nice to have:

Bachelor’s degree or project management certification
Willingness to travel occasionally for meetings, events, or training as needed

What we offer:

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan
free online training

Additional Information:

Job Posted:
May 16, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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