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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Indianapolis · Job Posted May 26, 2026
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Job Description

We are looking for a dedicated Administrative Assistant to support a Program Director and contribute to daily administrative operations within a mission-driven nonprofit. This Long-term Contract position is well suited for someone who values accuracy, professionalism, and thoughtful service in a collaborative office setting. The person in this role will help keep schedules, communications, records, and office activities organized while ensuring reliable and dependable administrative support.

Job Responsibility

  • Provide day-to-day administrative assistance to the Program Director and partner teams, helping priorities move forward smoothly and efficiently
  • Organize calendars, schedule appointments, and coordinate meetings to ensure leaders and stakeholders are informed and prepared
  • Greet visitors and guests with warmth and professionalism, creating a welcoming experience for internal and external contacts
  • Draft, edit, and proofread letters, reports, and program-related documents to maintain a high standard of accuracy and presentation
  • Support communication and event logistics by preparing materials, coordinating details, and following up on action items
  • Enter data, maintain records, and keep physical and digital filing systems current, orderly, and easy to access
  • Assist with budget tracking and financial paperwork by reviewing information carefully and updating documentation as needed
  • Handle general clerical and front-office duties, including phone support and other administrative tasks that help the office operate effectively

Requirements

  • Prior experience in an administrative assistant, receptionist, or clerical support role is required
  • Demonstrated history of reliability and steady employment in previous positions
  • Strong written and verbal communication skills with the ability to interact professionally across a variety of audiences
  • Proven ability to manage details carefully when preparing documents, maintaining records, and entering information
  • Experience reviewing or supporting budget-related materials with a high degree of accuracy
  • Proficiency with common office software, scheduling tools, and standard administrative systems
  • Ability to handle sensitive or confidential information with discretion and sound judgment
  • Service-oriented, collaborative, and dependable approach to supporting leadership and team operations

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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