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Allen, Paquet & Arseneau LLP Logo Allen, Paquet & Arseneau LLP · Office Administration

Administrative Assistant

Canada, Bathurst Employment contract · Job Posted June 29, 2026
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Job Description

The Administrative Assistant manages incoming telephone communications, welcomes clients, and provides comprehensive administrative support to ensure the efficient operation of the office. Duties include opening and organizing client files, coordinating electronic correspondence, preparing bank deposits, and maintaining accurate filing systems.

Job Responsibility

  • Greet clients, answer incoming calls, and direct inquiries appropriately
  • Open and organize new client files for assignment to file preparers
  • Provide support to the Executive Assistant, including coverage during absences
  • Perform general office and administrative tasks as required
  • Process bill payments and prepare bank deposits
  • Manage electronic correspondence through the firm’s secure platform (e-courier)
  • Assist with the preparation of financial statements, as required
  • Assist with T1 personal tax return preparation and/or administration, as required
  • Maintain accurate filing and organization of documents
  • Perform other related duties as required

Requirements

  • Minimum of 1 year of experience in an administrative or similar role
  • Post-secondary education in administration or relevant work experience is an asset
  • Proficiency in Microsoft Office applications, including Excel, Word, and Outlook
  • Strong communication skills, with the ability to interact professionally with clients
  • Strong teamwork skills, with the ability to collaborate effectively and support colleagues
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage deadlines
  • High level of attention to detail and discretion, with the ability to handle sensitive and confidential information
  • Bilingualism in French and English is considered an asset

Nice to have

  • Post-secondary education in administration or relevant work experience
  • Bilingualism in French and English

What we offer

  • Competitive Salary: Attractive salary range based on experience and qualifications
  • Generous Vacation Time: 3 weeks of paid annual vacation to support your work-life balance
  • Comprehensive Health & Dental Coverage: Group insurance plan that includes prescription drug coverage, dental care, and more
  • Pension Plan: Company matching contributions to help secure your financial future
  • Wellness Support: $250 annual fitness allowance to support your physical and mental well-being
  • Telemedicine Access: Convenient telemedicine provider available for healthcare consultations anytime
  • Work-Life Balance: Enjoy office closures on Fridays between July 1 and August 31, plus Friday afternoons off from September 1 to December 31
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