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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Minneapolis

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

25.00 - 35.00 USD / Hour
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Job Description:

This position plays an important role in keeping meetings, events, records, and day-to-day office activities organized while supporting leaders and staff with professionalism and discretion. The ideal candidate is highly organized, communicates clearly, and can manage shifting priorities in a fast-paced environment with strong attention to detail.

Job Responsibility:

  • Coordinate meetings across multiple locations, including calendar alignment, room reservations, audiovisual needs, and timely adjustments when priorities change
  • Prepare meeting materials such as agendas, notes, and follow-up documentation to help teams stay informed and accountable for next steps
  • Maintain trackers, spreadsheets, and data records to monitor deadlines, attendance, action items, and ongoing department activities
  • Support event logistics by arranging space, equipment, invitations, communications, and catering when required
  • Develop and revise presentations and other business documents using standard office software and related tools
  • Organize and maintain electronic and physical files to ensure documents are accurate, accessible, and properly stored
  • Provide general clerical assistance, including copying, report preparation, document distribution, and other office support tasks as needed
  • Promote a safe and productive office environment by following established workplace policies and collaborating effectively with team members

Requirements:

  • High school diploma or equivalent required
  • additional post-secondary education or certification is an asset
  • At least 3 years of administrative support experience, preferably in a healthcare or multi-site environment
  • Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
  • Demonstrated ability to manage calendars, coordinate meetings, and handle several competing priorities at once
  • Excellent organizational skills with strong attention to detail and the ability to meet deadlines consistently
  • Effective written and verbal communication skills with a detail-oriented approach to customer and team interactions
  • Comfortable using office equipment and standard administrative tools to prepare reports, correspondence, and other documents
  • Proven ability to work independently while contributing positively to a collaborative team setting
What we offer:
  • Medical, dental, and vision insurance
  • Company Paid Life Insurance
  • Company Paid Short Term Disability/Long Term Disability
  • 401K with Safe Harbor Match and 401k Profit Sharing after one year of employment
  • 3 Weeks PTO + Paid Holidays

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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