Administrative Assistant Job at Robert Half (Baltimore)

Administrative Assistant

Robert Half

Location:
United States , Baltimore

Category:
Office Administration

Contract Type:
Contract work

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Administrative Assistant to provide dedicated support to the Senior Pastor in Baltimore, Maryland. This Long-term Contract opportunity is ideal for someone who can manage competing priorities, maintain organized office operations, and communicate professionally with a wide range of internal and external contacts. The person in this role will help keep schedules, correspondence, meetings, and travel arrangements running smoothly while supporting the day-to-day needs of the pastor's office.

Job Responsibility:

Coordinate the Senior Pastor's schedule, arrange appointments, and handle meeting logistics to ensure efficient time management
Prepare meeting materials, organize supporting documents, and follow up on outstanding action items after discussions conclude
Maintain organized records for correspondence, monitor deadlines, and prompt timely responses on pending matters
Receive, sort, and distribute incoming mail and other communications for the office
Draft, edit, and proofread letters, acknowledgments, official communications, and related documents with accuracy and professionalism
Serve as a point of coordination with ministry leaders, church committees, members, and outside contacts on behalf of the Senior Pastor
Arrange travel plans, build itineraries, complete reservations, and process reimbursement documentation accurately
Attend staff meetings to capture key discussion points, prepare summaries, and share minutes with appropriate stakeholders
Monitor priority assignments, support office supply purchasing, reconcile monthly card expenses, and assist with preparing flyers, bulletins, scripts, and similar materials

Requirements:

Experience providing administrative support in a detail-oriented office environment
Strong organizational skills with the ability to manage calendars, documents, and multiple deadlines effectively
Excellent written and verbal communication skills, including proofreading and drafting business correspondence
Proficiency in administrative office tasks such as data entry, reception support, and handling inbound calls
Ability to maintain discretion and a high standard of conduct when working with sensitive information
Skilled in coordinating meetings, travel arrangements, and follow-up activities with attention to detail
Comfortable working with a variety of stakeholders and maintaining a service-oriented approach

What we offer:

Medical, vision, dental, and life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 15, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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