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A well-established real estate and property management firm in Solana Beach is hiring an Administrative Assistant to support daily operations, tenant relations, and leasing coordination. This role is ideal for someone who enjoys a client-facing environment, has strong organizational skills, and can manage multiple administrative processes simultaneously. The Administrative Assistant will serve as a key support function for property managers, ensuring that leasing documentation, tenant communication, and administrative workflows are handled accurately and efficiently. This position requires a detail-oriented professional who can maintain organized systems while providing a high level of customer service.
Job Responsibility:
Assist with lease administration, contract documentation, and tenant files
Coordinate property showings, appointments, and scheduling logistics
Manage tenant communication, inquiries, and service requests
Maintain organized property records, databases, and compliance documentation
Support accounts receivable processes, including rent tracking and reporting
Prepare reports, spreadsheets, and operational summaries
Assist with marketing materials, listings, and administrative coordination
Provide general office support and ensure smooth daily operations
Requirements:
2+ years of administrative or office support experience
Experience in real estate, property management, or leasing environments preferred
Strong customer service and communication skills
Proficiency in Microsoft Office (Excel, Word, Outlook) and property management systems
Ability to manage multiple deadlines and priorities simultaneously
High attention to detail and organizational accuracy