Administrative Assistant Job at Robert Half (Orlando)

Administrative Assistant

Robert Half

Location:
United States , Orlando

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a dependable Administrative Assistant to support daily office operations for a wholesale distribution organization in Orlando, Florida. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front office experience while keeping administrative and accounting-related tasks organized and on schedule. The role combines reception coverage, clerical support, and general office coordination to help the corporate office run efficiently.

Job Responsibility:

Manage the front desk by answering incoming calls promptly, directing inquiries appropriately, and providing courteous assistance to callers
Welcome guests and visitors professionally, ensuring a positive and organized arrival experience at the office
Sort incoming mail and distribute correspondence to the appropriate departments or team members each day
Create and maintain daily deposit tracking spreadsheets with accuracy and attention to detail
Prepare outbound shipping documentation and labels for packages being sent to the corporate office
Provide administrative support to the accounting team through tasks such as voucher processing assistance, document filing, and invoice distribution
Monitor inventory levels for office and break room supplies, placing orders as needed to keep the workplace fully stocked
Use and oversee routine office equipment, including computers, copiers, and postage systems, to support uninterrupted daily operations
Assist with additional clerical assignments and special projects that contribute to the smooth functioning of the corporate office

Requirements:

High school diploma or equivalent required
Prior experience in a receptionist, front desk, or administrative support role is required
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook
Familiarity with common office equipment such as printers, copiers, fax machines, or postage machines
Strong verbal communication skills with a detail-oriented and service-oriented approach
Excellent organization and time management skills, with the ability to handle multiple priorities effectively
Ability to take initiative, solve routine administrative issues, and remain dependable in a busy office setting

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Additional Information:

Job Posted:
May 05, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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