Administrative Assistant

• Setup and breakdown of conference rooms for various meetings and events
• Maintain cleanliness and organization of two pantries and kitchens
• Keep office supplies and toiletries well-stocked
• Occasionally cover reception duties during lunch hours and PTO
• Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings
• Adapt to changes and prioritize tasks efficiently and effectively
• Utilize good judgement and decision-making skills for event planning
• Maintain a detail oriented demeanor and presentation as this role is client-facing
• Be willing to learn and adapt to new tasks and responsibilities

• Document and track various office tasks and operations
• Exceptional customer service skills
• Proficient in various office functions and operations
• Comprehensive understanding of procedures and policy implementation
• Experience in answering inbound calls professionally
• Capability of supervising and coordinating office activities
• Familiarity with hiring processes and procedures
• Skilled in scanning documents, maintaining logs and other administrative tasks
• Experience with receptionist duties and front desk management
• Ability to troubleshoot issues and provide effective solutions
• Knowledge of facility management and maintenance
• Comfortable working in a digital environment and using digital tools
• Excellent communication skills, both verbal and written
• Experience in warehouse management is a plus
• Capacity to work with machinery and related equipment
• Understanding of paper-based processes and document management
• Knowledge of quality assurance principles and practices
• Ability to distribute faxes and manage other mailroom operations
• Willingness to work overtime when necessary
• Experience handling service calls and customer complaints
• Proficient in setting up meetings, events, and other office setups

Experience in warehouse management

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan