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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Kent

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced Administrative Assistant to join our team on a contract basis in Kent, Washington. This role is essential in supporting daily administrative functions, ensuring efficiency and accuracy in managing documentation and compliance-related tasks. The ideal candidate thrives in a dynamic environment and demonstrates exceptional organizational and communication skills.

Job Responsibility:

  • Manage subcontractor documentation and assist with contract administration processes
  • Reconcile trucking tickets, hours, and invoices to ensure accuracy
  • Track and reconcile force account records for compliance and reporting purposes
  • Verify compliance documentation and follow up on outstanding items in a timely manner
  • Organize and maintain both physical and digital filing systems for easy access
  • Review insurance documents and prevailing wages to meet regulatory requirements
  • Perform scanning, copying, and archiving of documents as needed
  • Collaborate with the Contracts and Compliance teams to provide additional support
  • Ensure proper handling of confidential and sensitive information
  • Adapt to changing priorities while maintaining attention to detail and accuracy

Requirements:

  • Minimum of 5 years of experience in an administrative role, preferably in public works
  • Proficiency in Microsoft Office applications, particularly Excel and Word
  • Knowledge of certified payrolls and public works reporting systems is highly desired
  • Strong organizational and multitasking abilities with a keen eye for detail
  • Excellent written and verbal communication skills
  • Ability to handle sensitive and confidential information with integrity
  • Reliable and adaptable team player with a proactive attitude
  • Familiarity with tenkey typing and data entry processes
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 06, 2026

Work Type:
On-site work
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