Administrative Assistant Job at Robert Half (Menlo Park)

New

Administrative Assistant

The Administrative Assistant supports and assists general office activities and ...

Location

United States , King of Prussia

Salary:

Not provided

Associa

Expiration Date

Until further notice

Requirements

High School Diploma or GED Required
0 – 3 years of directly related or closely related experience
Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level
Professional communication skills (phone, interpersonal, written, verbal, etc.)
Professional customer service skills
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level
Interpretation and completion of verbal and/or written instructions at a proficient level
Knowledge of general office equipment (copier, fax, phone systems, etc.)
Knowledge of company policies, procedures and forms
Confidentiality and discretion in the performance of all duties and responsibilities

Job Responsibility

Organizes and prepares correspondence relating to association business
Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests
Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator
Processes and distributes incoming and outgoing mail for the office and Associations
Prepares and assists community managers with monthly board packages and in house mailings
Updates homeowner and association information in C3 and shared files
Relieves concierge/telephone operators on an as needed basis
Keeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution
Processes print jobs, scanning and faxing as general office support when needed
Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary

Fulltime

New

Administrative Assistant

Our client is looking for an Administrative Assistant to provide high‑level admi...

Location

United States , San Francisco

Salary:

34.00 - 38.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

3-5 years of administrative experience, ideally in professional services (consulting, finance, legal, corporate-not medical)
Proven ability to support multiple senior leaders simultaneously
Experience with CRM systems (Salesforce, Dynamics 365, or similar) is strongly preferred
Strong organizational skills with a forward-thinking, anticipatory mindset
Excellent written and verbal communication skills
Ability to thrive in a fast-paced, dynamic environment with shifting priorities
High level of professionalism, discretion, and judgment

Job Responsibility

Calendar Management – Manage fast-moving, frequently shifting calendars for three busy leaders
anticipate conflicts and proactively resolve scheduling issues
Travel Coordination – Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
Expense Management – Prepare, submit, and track expense reports with accuracy and timeliness
CRM Support – Work within CRM systems (Salesforce or Dynamics 365 experience is a plus) to maintain contacts, support pipeline tracking, and assist with business development workflows
Team Communication – Serve as a coordination hub among leaders, peers, and the admin network
Ad Hoc Support – Provide additional administrative support as needed in a fast-paced, high-expectation environment

Fulltime

New

Administrative Assistant

The Administrative Assistant will provide administrative support across the orga...

Location

United States , Indianapolis

Salary:

Not provided

Shrewsberry & Associates

Expiration Date

Until further notice

Requirements

Ability to maintain confidential information
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office Suite
Excellent communication and organizational skills
Multitasking and time-management skills
Customer service skills and professionalism
Experience with event coordination

Job Responsibility

Answer, screen, and forward incoming phone calls
Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person
Receive, sort and distribute daily mail/deliveries
Order front office supplies and keep inventory levels acceptable based on office needs
Update calendars, schedule meetings, and arrange travel and accommodations
Continuing Education/Professional Development registration
Data entry, forms creation, forms completion, and type correspondence
Work with vendors for general office needs i.e., copier, water cooler, recycling and shredding services
Submit maintenance request for all Shrewsberry offices and reserve services for Regus owned offices
General upkeep of front office space, i.e., spot clean and water plants

Parttime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Montville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, office support, or front-desk role
Ability to manage busy schedules and coordinate multiple meetings with a high level of accuracy
Experience handling inbound calls and communicating professionally with internal and external contacts
Strong data entry skills and attention to detail in maintaining records and documentation
Comfortable working with vendors, service requests, and general office coordination tasks
Proficiency with standard office software and administrative tools
Strong organizational skills with the ability to prioritize assignments in a fast-paced setting.

Job Responsibility

Coordinate complex calendars and arrange meetings, including scheduling support for board sessions across multiple associations
Organize onsite and offsite activities by handling logistics, timelines, and related administrative preparation
Serve as a primary point of contact for incoming calls and general office inquiries, directing requests promptly and professionally
Maintain accurate records through timely data entry, document tracking, and routine administrative updates
Partner with service providers and maintenance vendors to submit work requests, follow up on completion, and support office needs
Provide reception and general administrative support to help daily operations run smoothly and efficiently
Prepare correspondence, meeting materials, and other office documents as needed
Support finance-related administrative tasks when applicable, offering additional assistance in areas such as record organization and coordination.

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

New

Administrative Assistant

Location

United States , Milwaukee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative support, office coordination, or event-related assistance
Ability to manage inbound calls, respond to participant questions, and provide detail-oriented front-line support
Experience with data entry and maintaining accurate records, lists, and documentation
Strong organizational skills with the ability to handle multiple deadlines and shifting priorities
Comfortable supporting event logistics, registrations, communications, and general office operations
Proficiency with standard office technology and software used for scheduling, document preparation, and administrative tasks
Strong written and verbal communication skills and a service-oriented approach to working with internal and external stakeholders

Job Responsibility

Coordinate schedules, logistics, and on-site details for meetings, programs, and special events across multiple ministry areas
Partner with department leaders to prepare event materials, confirm space and equipment needs, and support smooth program delivery
Manage participant registration processes, respond to inquiries, and handle payment and refund activity with accuracy and professionalism
Support event execution by arranging hospitality, assisting with room setup and breakdown, and coordinating vendors, volunteers, presenters, and caterers
Maintain website event information and build online registration pages to support program promotion and attendance
Perform administrative tasks such as preparing correspondence, updating records, organizing files, and assisting with reports and internal documents
Process invoices, reimbursements, deposits, and other routine bookkeeping items in a timely manner
Monitor office supplies and resource inventory, coordinate mail and parcel handling, and work with facilities staff to address workspace and equipment needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking a professional and detail-oriented Administrative Assistant to su...

Location

United States , Fort Myers

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate’s degree preferred
Previous administrative, clerical, or office support experience preferred
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong communication and interpersonal skills
Excellent organizational skills and attention to detail
Ability to multitask, prioritize, and meet deadlines
Professional demeanor and strong customer service skills

Job Responsibility

Provide administrative support to managers and team members
Answer phones, respond to emails, and direct inquiries appropriately
Schedule meetings, appointments, and maintain calendars
Prepare correspondence, reports, and other business documents
Maintain filing systems, records, and office documentation
Perform data entry and ensure accuracy of information
Order and manage office supplies and assist with general office coordination
Greet visitors and provide excellent customer service
Support special projects and other administrative tasks as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support a busy installation an...

Location

United States , Yorba Linda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support role, preferably within a project-based or fast-paced team environment
Strong Microsoft Excel skills with the ability to create, update, and manage reports efficiently
Excellent customer service and communication skills, with the ability to handle inquiries professionally
Experience working with purchase orders, invoice entry, or customer billing documentation
Strong attention to detail and the ability to manage multiple tasks with accuracy
Comfort using technology and learning team tools and systems quickly
Experience in the construction industry or familiarity with construction documents is strongly preferred

Job Responsibility

Prepare and maintain reports in Microsoft Excel to provide the installation team with timely project information and status updates
Serve as a point of contact for customers by responding to questions related to purchase orders, project progress, and invoice details
Track purchase order activity and help ensure documentation is complete, accurate, and properly recorded
Assist with invoice processing by reviewing customer billing information and updating records as needed
Coordinate administrative support for project coordinators to help keep installation schedules and related tasks organized
Communicate project-related updates clearly to customers and internal team members to support smooth day-to-day operations
Organize construction-related documents and maintain accurate administrative records for ongoing jobs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , Chattanooga

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1-year administrative assistant experience
Proficiency with MS Office or Google Suites
Excellent communication skills both written and verbal
Ability to work 100% onsite
All applicants will undergo background screening, drug screening, and provide positive references from past employment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

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