CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Santa Monica · Job Posted June 15, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented Administrative Assistant to join our Private Equity client. In this permanent position, you will play a vital role in supporting 2-3 executives by ensuring smooth day-to-day operations. This role requires exceptional organizational skills, flexibility, and the ability to handle multiple tasks efficiently while maintaining accuracy. This role is on-site daily, and this firm offers outstanding career advancement. A bachelor's degree is required.

Job Responsibility

  • Manage scheduling and calendars for the managing director, including coordinating meetings, confirming appointments, and resolving scheduling conflicts
  • Process company expenses, track receipts, and handle reimbursements for the corporate American Express card
  • Assist with monthly expense reporting in Concur by submitting reports, following up on pending submissions, and ensuring compliance with company protocols
  • Prepare and edit documents, including formatting, proofreading, and coordinating printing for presentations and client deliverables
  • Maintain office supplies inventory, coordinate lunch orders, ensure kitchen and conference rooms are tidy, and handle other facility-related duties
  • Submit and monitor building maintenance requests, ensuring timely resolution of issues
  • Support entity formation tasks, such as obtaining employer identification numbers, preparing Form W-8/W-9s, and assisting with bank account openings
  • Review and analyze capitalization tables and basic legal documents related to entity formation, equity issuances, and mergers and acquisitions
  • Collaborate with internal teams and external legal counsel to exchange information and complete tasks related to entity formation and compliance
  • Take on special projects as assigned to contribute to the team's success

Requirements

  • Proficiency in answering inbound and outbound calls, with a focus on customer service excellence
  • Strong skills in data entry and email correspondence to ensure accurate and detail-oriented communication
  • Experience in scheduling appointments and managing calendars efficiently
  • Proficient in Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word
  • Ability to handle basic office tasks with precision and attention to detail
  • Exceptional organizational skills and the ability to prioritize tasks effectively
  • Familiarity with expense tracking and reporting systems such as Concur is a plus
  • Comfort working on tasks related to legal documents and compliance processes

Nice to have

  • Familiarity with expense tracking and reporting systems such as Concur is a plus
  • Comfort working on tasks related to legal documents and compliance processes

What we offer

  • Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant

8 matching positions

New

Administrative Assistant

Partner with Aquent to join a leading organization dedicated to advancing health...
Location
Location
United States , Palo Alto
Salary
Salary:
45.80 - 49.82 USD / Hour
aquent.com Logo
Aquent
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent
  • Typing speed of at least 30 words per minute
  • Proficiency in using multiple computer programs simultaneously
  • Exceptional verbal and written communication skills
  • Demonstrated strong customer service abilities
  • Self-motivated with excellent task prioritization skills
  • Ability to work comfortably at both stationary and mobile workstations, including sitting and standing
  • Proven ability to collaborate effectively with a diverse team in a demanding and sensitive environment
  • Flexibility in availability to accommodate training and work schedules
Job Responsibility
Job Responsibility
  • Process admissions and registrations for all individuals seeking care, ensuring accuracy and compliance with established guidelines
  • Obtain and meticulously document essential demographic and insurance information
  • Verify eligibility and secure necessary signatures on all required legal and administrative documents
  • Accurately collect co-payments, deductibles, and deposits
  • Safeguard individual valuables in accordance with departmental procedures
  • Scan all relevant documentation into digital management systems by the end of each shift
  • Utilize various online systems to gather and confirm insurance and demographic details
  • Prioritize tasks effectively to maintain high-quality registration standards, even during peak periods, enhancing customer service and operational flow
  • Foster strong collaborative relationships with both administrative and clinical staff, providing timely support with necessary patient-related documents
  • Process updates and communications from clinical teams promptly
What we offer
What we offer
  • subsidized health, vision, and dental plans
  • paid sick leave
  • retirement plans with a match
  • free online training through Aquent Gymnasium
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are seeking a reliable and organized Administrative Assistant to support dail...
Location
Location
United States , Delray Beach
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous administrative or office experience preferred
  • Strong communication and organizational skills
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook
  • Ability to multitask and prioritize responsibilities
  • Professional attitude and dependable work ethic
Job Responsibility
Job Responsibility
  • Answer and direct phone calls and emails
  • Schedule meetings and maintain calendars
  • Prepare documents, reports, and correspondence
  • File, scan, and organize records
  • Greet visitors and provide general office support
  • Order office supplies and maintain inventory
  • Assist with data entry and other clerical tasks
What we offer
What we offer
  • Medical, vision, dental insurance
  • Life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 years of experience in an administrative support, office assistant, or receptionist position
  • Proven ability to manage inbound calls and communicate clearly with internal and external contacts
  • Experience performing data entry with strong accuracy and attention to detail
  • Working knowledge of general office procedures and administrative best practices
  • Ability to organize multiple tasks, prioritize effectively, and follow through on assignments
  • Detail-oriented demeanor and dependable customer service skills in a front office setting
Job Responsibility
Job Responsibility
  • Manage day-to-day administrative activities to keep the office organized, responsive, and efficient
  • Welcome visitors and serve as a detail-focused first point of contact for callers and guests
  • Handle inbound phone calls, direct inquiries appropriately, and relay messages in a timely manner
  • Enter, update, and maintain records with a high level of accuracy and attention to detail
  • Provide general office support such as filing, document preparation, scheduling, and coordination of routine tasks
  • Assist team members with administrative requests and help ensure deadlines and office priorities are met
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support propert...
Location
Location
United States , Hackensack
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative support or office coordination role is required
  • Ability to work effectively in a fast-paced property management, facilities, or real estate environment is preferred
  • Strong organizational skills with careful attention to detail and accuracy
  • Clear written and verbal communication skills for handling routine correspondence and inquiries
  • Proficiency with standard office software and general administrative systems
  • Ability to learn established processes quickly and provide dependable support during a short-term assignment
  • Professionalism, punctuality, and the ability to manage responsibilities independently.
Job Responsibility
Job Responsibility
  • Provide front-line administrative support for property management activities, ensuring daily tasks are handled accurately and on schedule
  • Step in during a coverage period and maintain continuity for office operations with minimal disruption
  • Participate in a scheduled training period to become familiar with workflows, documentation practices, and team expectations before assuming full duties
  • Organize records, correspondence, and routine administrative materials to support efficient property office operations
  • Coordinate calendars, communications, and general office follow-up to keep priorities moving forward
  • Assist with routine reporting, file maintenance, and data entry related to property administration tasks
  • Respond professionally to internal and external inquiries and direct requests to the appropriate contacts when needed.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for a Full-Time Administrative Assistant to provide high-level su...
Location
Location
United States , Reston
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 years of administrative experience, including prior support for executive or C-level leadership
  • Proven ability to manage calendars, travel arrangements, and expense processing in a fast-paced environment
  • Strong working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
  • Excellent attention to detail with clear communication skills and consistent follow-up
  • Ability to work part-time hours of 25 hours per week, Monday through Friday
  • Must have access to a personal computer and dependable high-speed internet for remote work needs
  • Candidates must be located on the East Coast of the United States
Job Responsibility
Job Responsibility
  • Provide day-to-day administrative support to senior executives, including HR and engineering leadership, while maintaining discretion
  • Organize complex calendars, schedule meetings, and help ensure leaders are prepared for upcoming priorities and commitments
  • Arrange business travel logistics and confirm itineraries, accommodations, and related details as needed
  • Prepare, review, and submit expense reports with accuracy and timely follow-through
  • Coordinate with external vendors to support services, meetings, and ongoing administrative needs
  • Assist with planning and executing events by managing logistics, communications, and scheduling details
  • Create, update, and format documents, presentations, spreadsheets, and correspondence using Microsoft Office applications
  • Handle general administrative tasks such as data entry, call support, record maintenance, and follow-up on outstanding items
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Parttime
Read More
Arrow Right
New

Administrative Assistant

We are looking for an experienced Administrative Assistant to provide senior-lev...
Location
Location
United States , Middleburg Heights
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required.
  • 5–7 years of administrative support experience, preferably in a senior office or executive-facing capacity.
  • Prior experience supporting executives or leadership teams is strongly preferred.
  • Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization.
  • Proficiency in Microsoft Word, Excel, and PowerPoint, along with comfort using standard office computer applications.
  • Demonstrated ability to manage time effectively, work independently, and balance multiple assignments.
  • Strong organizational skills with the ability to maintain accurate records and protect confidential information.
  • Customer service mindset and effective interpersonal skills, with the ability to provide guidance or basic support to others when needed.
Job Responsibility
Job Responsibility
  • Coordinate day-to-day administrative operations, including office supply tracking, document organization, and support for routine clerical activities.
  • Create and revise business documents such as correspondence, reports, invoices, memos, and financial materials with a high level of accuracy.
  • Maintain organized filing and records systems to ensure corporate documents and reports are easy to access and properly stored.
  • Review incoming communications and materials, assess urgency or relevance, and route information to the appropriate parties.
  • Schedule meetings and assemble agendas, materials, and logistics for leadership, committee, and board-related sessions.
  • Assist with basic bookkeeping and administrative reporting tasks to support office operations and documentation needs.
  • Provide thorough support to executives and internal stakeholders by responding to requests and following through on administrative priorities.
  • Handle scanning, copying, and related document-processing tasks while preserving confidentiality and organization standards.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to suppo...
Location
Location
United States , Boston
Salary
Salary:
Not provided
dutechsystems.com Logo
Dutech Systems
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience using Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
  • Strong data entry skills with a high level of accuracy and attention to detail
  • Experience with document management, photocopying, and scanning
  • Proficiency in word processing and document formatting
  • Excellent organizational and time-management skills
  • Strong written and verbal communication abilities
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment
  • Professional attitude with strong customer service skills
Job Responsibility
Job Responsibility
  • Provide administrative support to the Training Department during employee onboarding activities
  • Perform accurate data entry and maintain training records using Excel, Monday.com, and other systems
  • Assist with preparing onboarding and training materials for new employees
  • Copy, scan, organize, and distribute documents as needed
  • Support scheduling, filing, and general office administrative functions
  • Maintain accurate electronic and physical records
  • Assist trainers and department staff with day-to-day administrative needs
  • Ensure confidentiality and accuracy of employee information and training documentation
  • Communicate effectively with team members and stakeholders regarding administrative requests and project updates
  • Perform other administrative and clerical duties as assigned
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are currently seeking an Administrative Assistant to join a highly successful...
Location
Location
United States , Boston
Salary
Salary:
30.00 - 34.00 USD / Hour
daleyaa.com Logo
Daley and Associates
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree with 2-3+ years of experience in an administrative or operations support role, or equivalent experience within an investment management environment
  • Strong proficiency in Microsoft Office, with advanced PowerPoint skills
  • Highly organized with excellent time management and prioritization abilities
  • Strong written and verbal communication skills, with the ability to engage effectively across all levels of an organization
  • Detail-oriented problem solver capable of managing multiple priorities in a fast-paced environment
  • Able to work both independently and collaboratively within a team
Job Responsibility
Job Responsibility
  • Manage complex calendars and scheduling for two senior leaders, proactively resolving conflicts and balancing competing priorities
  • Coordinate domestic and global meetings, including agenda development and AV/logistics setup
  • Facilitate weekly planning sessions with senior leaders to optimize time management and priorities
  • Prepare and format high-quality PowerPoint presentations for business unit and departmental leadership
  • Process expense reports in accordance with company policies and guidelines
  • Coordinate catering, room bookings, and logistics for onsite meetings and events
  • Support onboarding for new hires and internal transfers, including equipment ordering and setup
  • Prepare and distribute department-specific status reports as needed
  • Partner cross-functionally to enhance meeting processes and communication workflows
  • Provide additional administrative support on an as-needed basis
Read More
Arrow Right