Administrative Assistant Job at Robert Half (West Des Moines)

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a short...

Location

United States , Palm Desert

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, data entry, or a similar office-based role
Prior experience with call campaigns or high-volume outbound activity is preferred
Working knowledge of Microsoft Excel, including entering and maintaining spreadsheet data
Strong attention to detail with the ability to produce accurate work consistently
Ability to follow directions closely and communicate in a clear, detail-focused manner
Dependable work habits and the ability to stay productive in a fast-paced project setting

Job Responsibility

Record call activity, notes, and status updates in Excel with a high degree of accuracy
Maintain clear, well-organized documentation so project information is easy to track and review
Provide administrative assistance for time-sensitive year-end tasks and related project needs
Review entered information carefully to help ensure data is complete, precise, and current
Follow established instructions and communication guidelines when handling outreach-related updates
Assist the team in managing workload priorities within a fast-moving, short-duration assignment

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office, front-desk, or clerical setting
Ability to handle inbound calls professionally and communicate clearly with a wide range of contacts
Strong data entry skills with careful attention to accuracy and completeness
Proficiency in general office procedures, document handling, and administrative organization
Comfortable managing receptionist responsibilities, including greeting visitors and coordinating basic inquiries
Strong time management skills and the ability to handle multiple tasks in a fast-paced environment
Dependable judgment, professionalism, and a customer-focused approach to daily work

Job Responsibility

Manage day-to-day administrative activities to maintain an efficient and well-organized office environment
Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts
Welcome visitors and provide front-desk coverage while maintaining a courteous and attentive presence
Enter, update, and review data in office records and systems with a high level of accuracy and attention to detail
Prepare, organize, and maintain documents, files, and other administrative materials for easy access and compliance
Support staff with scheduling, routine correspondence, and general coordination of office needs
Assist with clerical processes that help the team stay on track with daily priorities and administrative deadlines

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment
Proficiency with data entry and maintaining accurate business records
Ability to handle inbound calls and provide attentive front-desk or receptionist support
Strong written communication skills for preparing correspondence and internal documents
Comfortable managing calendars, scheduling meetings, and coordinating travel or events
Basic bookkeeping knowledge and experience processing expense-related documentation
Strong organizational skills with the ability to manage multiple tasks and deadlines effectively

Job Responsibility

Coordinate meetings, appointments, and calendar updates to ensure schedules remain accurate and well organized
Receive, sort, and distribute incoming mail and other office communications in a timely manner
Prepare, revise, and format business correspondence, reports, and instructional materials with a high degree of accuracy
Organize and maintain both digital and paper-based records so information is easy to retrieve and securely stored
Support routine bookkeeping tasks, manage account-related documentation, and help keep financial records current
Enter information into internal systems, review data for accuracy, and assist with basic reporting or analysis as needed
Provide administrative support for meetings and events, including planning logistics and coordinating materials
Monitor inventory levels, purchase office supplies, and help maintain an efficient and well-stocked workplace
Review and submit expense documentation and arrange business travel in alignment with company procedures

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

Join our DYNAMIC team at Bickford Senior Living as a Concierge! The Concierge pr...

Location

United States , Midland

Salary:

17.50 USD / Hour

Bickford of Marshalltown

Expiration Date

Until further notice

Requirements

High school diploma or GED required
Proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel), with the ability to learn new applications
CPR and First Aid certifications are required or willing to obtain
Ability to handle multiple priorities
Possess written and verbal skills for effective communication
Competent in organizational and time management skills
Demonstrates good judgment, problem-solving, and decision-making skills

Job Responsibility

Provide excellent customer service in a friendly and professional manner to all residents, families, and guests of the Branch
Answer incoming phone calls with a high degree of professionalism
Route calls to the appropriate departments, ensuring proper documentation and follow-up
Answer questions and help residents, families, and visitors

What we offer

Full-time employees are eligible for all benefits (medical, dental, vision, and voluntary products)
Part-time employees (29 or fewer hours per week) are eligible for Voluntary Life, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Accident, Critical Illness, Identity Protection, and Cyber Monitoring
Benefits start on the 1st of the month following 30 days of employment
Prescription savings plans
All employees are eligible for 401(k) with employer match
Pay available daily

Parttime

Administrative Assistant

Our company, a well-established leader in the manufacturing and industrial distr...

Location

Canada , Saint-Laurent

Salary:

50000.00 - 60000.00 CAD / Year

Randstad

Expiration Date

August 07, 2026

Requirements

Experience in a similar role
Languages: Excellent communication skills. Bilingualism (French/English) is essential for communicating with our clients and partners outside of Québec and associates in Ontario
Technical Skills: Proficiency in basic computer tools (Word, Excel, Outlook). Comfortable working with numbers and accounting systems
Personal Qualities: Strong organizational skills, rigor, attention to detail, and a high degree of autonomy. You are able to manage multiple projects simultaneously with efficiency

Job Responsibility

Quote Management: Create, review, and send quotes to clients, responding to specific requests from the team
Reception and Customer Service: Answer telephone calls, screen and forward inquiries professionally
Office Logistics: Manage incoming and outgoing mail, prepare and send samples to clients, and ensure the organization and supply of office materials
Document Tracking: Review and validate work orders and submitted invoices
Accounts Payable: Create and enter accounts payable invoices
Process check deposits and EFTs (Electronic Funds Transfers)
Perform monthly bank reconciliations (validating deposits, EFTs, payroll, etc.)
Handle various banking tasks (printing the general ledger, correcting obsolete transactions, providing occasional)

What we offer

Ville Saint-Laurent
Permanent Position
100% On-site
Schedule: Full-time, Monday to Friday (9:00 a.m. to 5:00 p.m.) – 35 hours/week
Vacation: 3 weeks starting in the first year
Great team environment
Parking available

Fulltime

Administrative Assistant

Key Responsibilities: Provide primary administrative support to assigned staff a...

Location

United States , Hampden

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior legal or administrative experience preferred
Strong document preparation and proofreading skills
Excellent attention to detail and organization
Ability to multitask and work independently
Strong communication and professionalism

Job Responsibility

Provide primary administrative support to assigned staff attorney and additional professionals as needed
Draft and prepare documents including letters, memoranda, contracts, pleadings, briefs, reports, presentations, agendas, minutes, and spreadsheets
Manage incoming/outgoing correspondence and ensure timely handling of sensitive materials
Travel locally (as needed) to the U.S. Post Office or courts to file time-sensitive documents
Coordinate projects by creating schedules, gathering information, and ensuring accuracy of materials
Research and compile data for reports, including assessing potential financial or operational impact
Track and follow up on project timelines and deliverables
Administer Legal Services Policy and related programs, ensuring compliance with eligibility and reimbursement guidelines

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support school...

Location

United States , Alhambra

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
Demonstrated ability to manage administrative workflows with strong attention to detail and effective prioritization
Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
Experience coordinating calendars, meetings, events, or other multifaceted scheduling activities
Ability to handle sensitive student and employee information with discretion and care
Strong written communication skills with the ability to draft clear, well-structured correspondence
Familiarity with student information systems such as PowerSchool is strongly preferred
Self-directed approach with the ability to anticipate needs and work effectively in a busy school environment

Job Responsibility

Provide front office support during coverage gaps and step in for reception functions as needed, including handling calls, visitors, and general administrative inquiries
Arrange daily substitute teacher coverage by matching staffing needs with available personnel and confirming assignments in a timely manner
Oversee scheduling for shared spaces and school transportation resources, ensuring calendars remain accurate and up to date
Prepare and organize substitute payroll documentation in partnership with the Business Office to support accurate compensation processing
Track office inventory and place orders for supplies, copier materials, and school-branded stationery to keep operations running without interruption
Assist in maintaining the school’s yearly calendar by updating important dates, meetings, and institutional events
Support major school ceremonies by helping coordinate logistics, reviewing diploma-related materials, preparing printed items, and distributing event tickets
Manage high-volume seasonal mailings for summer and student leadership programs, ensuring materials are assembled and sent on schedule

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Administrative Assistant

We’re seeking a highly organized and detail-driven Administrative Assistant to j...

Location

United States , West Des Moines

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ year of administrative, office support, or coordination experience
Confidence handling both inbound and outbound calls in a detail-oriented setting
Strong data entry skills with excellent accuracy and attention to detail
Working knowledge of Excel for creating and organizing reports
Comfort learning new systems and following established processes
Strong communication skills and a team-first mindset
Ability to stay organized and manage multiple priorities in a fast-paced environment

Job Responsibility

Keep daily office operations running smoothly by managing administrative tasks and priorities
Gather and organize information from multiple sources, creating accurate reports in Excel
Make outbound calls to insurance professionals to verify details and support reporting needs
Professionally handle inbound calls and document key information
Maintain and update records across multiple systems with a high level of accuracy
Provide front-office and receptionist support while serving as a reliable team resource
Collaborate with teammates to problem-solve and complete work efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

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