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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Missouri City Contract work · Job Posted May 26, 2026
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Job Description

We are looking for an Administrative Assistant to support daily commercial and operational activities in Missouri City, Texas. This Long-term Contract position will focus on producing accurate customer quotes, maintaining organized documentation, and helping information move efficiently between customers, internal teams, and logistics partners. The ideal candidate is detail-oriented, comfortable working with spreadsheets, and able to manage multiple priorities while maintaining a high standard of accuracy and professionalism.

Job Responsibility

  • Create and revise customer quotations promptly, ensuring pricing details, product information, and terms are accurate before release
  • Maintain well-structured records for pricing data, specifications, and commercial documents so information remains current and easy to retrieve
  • Track all quotation activity in an organized manner to support visibility, follow-up, and compliance with company pricing guidelines
  • Act as a central point of coordination among U.S. representatives, customers, and warehouse personnel to keep orders and related updates moving smoothly
  • Review packing lists, shipment contents, and handling instructions to confirm orders are prepared correctly and meet customer requirements
  • Arrange repacking, consolidation, and other special shipment requests when operational needs require adjustments
  • Check purchase orders, invoices, and shipping paperwork for completeness and accuracy, resolving discrepancies as needed
  • Update operational spreadsheets and reporting files in Excel or Google Sheets to provide clear visibility into current activity and status
  • Prepare regular summaries and status updates for management while maintaining timely communication with suppliers, freight partners, and customers

Requirements

  • Previous experience in an administrative, operations support, quotations, or customer service role
  • Proficiency with Microsoft Office, including strong working knowledge of Excel formulas and spreadsheet-based reporting
  • Ability to manage documentation carefully with a high level of accuracy and attention to detail
  • Experience reviewing commercial or logistics-related documents such as purchase orders, invoices, packing lists, or shipment records
  • Strong written and verbal communication skills for working with internal teams, customers, suppliers, and transportation partners
  • Ability to organize multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment

Nice to have

Familiarity with sales analysis, reporting, costing, or pricing support is preferred

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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