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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Alhambra

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Alhambra, California. In this long-term contract position, you will play a key role in supporting property management operations for a portfolio of residential and commercial properties. The ideal candidate thrives in a fast-paced environment, is highly organized, and possesses excellent communication skills.

Job Responsibility:

  • Monitor and audit property tax accounts to ensure timely payments and compliance
  • Track and verify insurance policies to confirm the company is listed as an additional insured
  • Conduct monthly reviews of tenant insurance policies to ensure active status and compliance
  • Assist with tenant onboarding, including application reviews and lease education
  • Address tenant inquiries regarding rent payments, lease terms, and maintenance requests
  • Enter charges, process rent payments, and manage receivables using Yardi property management software
  • Organize and maintain property-related documentation, including leases and invoices
  • Support financial tasks such as bank deposits, reconciliations, and expense audits
  • Ensure business licenses and state filings are up-to-date and compliant
  • Coordinate vendor bids and service provider schedules as needed

Requirements:

  • Minimum of 3 years of experience in administrative or property management roles
  • Proficiency in Yardi property management software is preferred
  • Strong organizational skills with the ability to multitask effectively
  • Bilingual fluency in Spanish and English is required
  • Exceptional attention to detail and accuracy in all tasks
  • Ability to handle sensitive information with the utmost confidentiality
  • Excellent written and verbal communication skills
  • Proficiency in basic office tools, including data entry and document management
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 14, 2026

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