Administrative Assistant, Randstad

Randstad

Location:
Canada, Dorval

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

In partnership with the other stakeholders with whom the company does business, the administrative assistant provides administrative support to the company's management team, and ensures the smooth running of all offices.

Job Responsibility:

Ensure the smooth running of administrative activities in the company's offices
Take care of various matters, such as: radio licenses, lease renewals, parking space management, post office lockers, office equipment rental contracts, visitor card administration - restricted area, courier and parcel services, (Fedex, Purolator, etc.) and customs administration if applicable
Draft, revise and translate correspondence, presentations, brochures, charts, reports and other related documents for various departments
Open and distribute postal and electronic mail and other incoming documents, and coordinate the internal flow of information with other departments and/or business partners
Establish and maintain manual and computerized filing systems, including archives, for various business areas
Greet visitors and answer general telephone calls
Organize business trips and make reservations for those concerned
Accounting support
Take charge of the expense reporting process
Verify timesheets vs. software and prepare report for payroll department
Complete some accounting files based on documents received (invoices, timesheets, payments, etc.)
Prepare payments (transfers, cheques, etc.)
Prepare and send invoices and receive payments
Other non-recurring tasks or replacing employees on vacation
Human Resources
Support human resources administrative activities
Prepare hiring documents for new employees
Update organization charts
Prepare anniversary bulletins
Maintain employee files and related databases
Filing
Produce various documents, lists and reports using Word, Excel or Powerpoint
Logistics and organization of special events
Purchasing
Make purchases necessary for the smooth running of the company: parts, electrical and electronic equipment, office supplies, furnishings, buffet, coffee and other consumables, work clothing, promotional items
Issue and follow up on purchase orders as required
Other
Comply with established rules and procedures (health and safety, 5S, etc.)
Be actively involved in the continuous improvement of the various processes in which he/she is involved
Carry out any other tasks and responsibilities that may be requested by his/her immediate superior

Requirements:

Secretarial Degree
Minimum 7 years experience in a similar position
Strong bookkeeping/accounting skills
Fluently bilingual
Strong writing skills
Strong translation skills (French/English)
Thoroughness and attention to detail
Respect for deadlines
Judgment and resourcefulness
Good knowledge of the MS-Office suite
Rigorous and methodical
Ability to work on different files at the same time
Excellent communication skills, courtesy and diplomacy
Positive attitude

What we offer:

Work at the airport Pierre Eliot Trudeau
40h work week
Hybrid (rotating) position
Competitive salary (flexible based off experience)
group insurance
Pension plan
Free parking
3 weeks vacation
Training provided

Additional Information:

Job Posted:
April 28, 2025

Expiration:
May 25, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

View All Jobs In This Company

Job Link Share:

Administrative Assistant

Randstad

Location:Canada, Dorval

Category:Office Administration

Contract Type:Not provided