Administrative Assistant Job at Robert Half (Metairie, Louisiana)

Administrative Assistant

Robert Half

Location:
United States , Metairie, Louisiana

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Administrative Assistant to join our Finance team in Metairie, Louisiana. This role will provide essential support to the VP of Finance & Controller as well as the Finance and IT departments, ensuring smooth operations and organizational efficiency. The ideal candidate will excel in administrative tasks, financial assistance, and communication while maintaining high standards of accuracy and professionalism.

Job Responsibility:

Assist the VP of Finance & Controller with organizing Board and Committee meetings, including preparing information packets and updating materials in Diligent Board Books
Draft and circulate meeting minutes for approval by Board and Committee members
Prepare business correspondence, memorandums, reports, and forms with attention to detail
Perform daily bank transfers, monitor account balances, and report updates to relevant stakeholders
Serve as an administrator for the banking platform, ensuring roles and responsibilities are accurately maintained
Maintain and update checkbooks in Excel, ensuring accurate daily records for all companies
Coordinate travel, meetings, and appointments for Finance and IT department staff as required
Print operating checks, ensure proper authorization, and file check registers and copies electronically in a timely manner
Assist with requests from independent auditors and support the preparation of letters for state insurance commissioner filings
Handle mailings for Annual and Quarterly Statements and ensure certified mailing processes are completed accurately

Requirements:

A minimum of 1 year of experience in an administrative or accounting role
Proficiency in accounts payable (AP) and accounts receivable (AR) processes
Strong data entry skills with a focus on accuracy and efficiency
Experience managing bank transactions and monitoring account balances
Familiarity with filing systems and electronic document retention software
Excellent organizational and communication skills
Ability to manage multiple tasks and meet deadlines effectively
Proficiency in Microsoft Excel and PowerPoint for financial and presentation purposes

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Additional Information:

Job Posted:
January 22, 2026

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