CrawlJobs Logo
Randstad Logo Randstad · Office Administration

Administrative Assistant

Canada, Saint-Laurent 50000.00 - 60000.00 CAD / Year · Job Posted June 11, 2026
Apply Position
Job Link Share

Job Description

Our company, a well-established leader in the manufacturing and industrial distribution sector, is seeking a dynamic, organized, and versatile individual to join our team as an Administrative Assistant. If you enjoy variety and being part of a well-established team, then this position is likely for you.

Job Responsibility

  • Quote Management: Create, review, and send quotes to clients, responding to specific requests from the team
  • Reception and Customer Service: Answer telephone calls, screen and forward inquiries professionally
  • Office Logistics: Manage incoming and outgoing mail, prepare and send samples to clients, and ensure the organization and supply of office materials
  • Document Tracking: Review and validate work orders and submitted invoices
  • Accounts Payable: Create and enter accounts payable invoices
  • Process check deposits and EFTs (Electronic Funds Transfers)
  • Perform monthly bank reconciliations (validating deposits, EFTs, payroll, etc.)
  • Handle various banking tasks (printing the general ledger, correcting obsolete transactions, providing occasional)

Requirements

  • Experience in a similar role
  • Languages: Excellent communication skills. Bilingualism (French/English) is essential for communicating with our clients and partners outside of Québec and associates in Ontario
  • Technical Skills: Proficiency in basic computer tools (Word, Excel, Outlook). Comfortable working with numbers and accounting systems
  • Personal Qualities: Strong organizational skills, rigor, attention to detail, and a high degree of autonomy. You are able to manage multiple projects simultaneously with efficiency

What we offer

  • Ville Saint-Laurent
  • Permanent Position
  • 100% On-site
  • Schedule: Full-time, Monday to Friday (9:00 a.m. to 5:00 p.m.) – 35 hours/week
  • Vacation: 3 weeks starting in the first year
  • Great team environment
  • Parking available
Randstad - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant

8 matching positions

Administrative Assistant

Key Responsibilities: Provide primary administrative support to assigned staff a...
Location
Location
United States , Hampden
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior legal or administrative experience preferred
  • Strong document preparation and proofreading skills
  • Excellent attention to detail and organization
  • Ability to multitask and work independently
  • Strong communication and professionalism
Job Responsibility
Job Responsibility
  • Provide primary administrative support to assigned staff attorney and additional professionals as needed
  • Draft and prepare documents including letters, memoranda, contracts, pleadings, briefs, reports, presentations, agendas, minutes, and spreadsheets
  • Manage incoming/outgoing correspondence and ensure timely handling of sensitive materials
  • Travel locally (as needed) to the U.S. Post Office or courts to file time-sensitive documents
  • Coordinate projects by creating schedules, gathering information, and ensuring accuracy of materials
  • Research and compile data for reports, including assessing potential financial or operational impact
  • Track and follow up on project timelines and deliverables
  • Administer Legal Services Policy and related programs, ensuring compliance with eligibility and reimbursement guidelines
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Parttime
Read More
Arrow Right

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support school...
Location
Location
United States , Alhambra
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree required
  • Demonstrated ability to manage administrative workflows with strong attention to detail and effective prioritization
  • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
  • Experience coordinating calendars, meetings, events, or other multifaceted scheduling activities
  • Ability to handle sensitive student and employee information with discretion and care
  • Strong written communication skills with the ability to draft clear, well-structured correspondence
  • Familiarity with student information systems such as PowerSchool is strongly preferred
  • Self-directed approach with the ability to anticipate needs and work effectively in a busy school environment
Job Responsibility
Job Responsibility
  • Provide front office support during coverage gaps and step in for reception functions as needed, including handling calls, visitors, and general administrative inquiries
  • Arrange daily substitute teacher coverage by matching staffing needs with available personnel and confirming assignments in a timely manner
  • Oversee scheduling for shared spaces and school transportation resources, ensuring calendars remain accurate and up to date
  • Prepare and organize substitute payroll documentation in partnership with the Business Office to support accurate compensation processing
  • Track office inventory and place orders for supplies, copier materials, and school-branded stationery to keep operations running without interruption
  • Assist in maintaining the school’s yearly calendar by updating important dates, meetings, and institutional events
  • Support major school ceremonies by helping coordinate logistics, reviewing diploma-related materials, preparing printed items, and distributing event tickets
  • Manage high-volume seasonal mailings for summer and student leadership programs, ensuring materials are assembled and sent on schedule
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Parttime
Read More
Arrow Right

Administrative Assistant

We’re seeking a highly organized and detail-driven Administrative Assistant to j...
Location
Location
United States , West Des Moines
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ year of administrative, office support, or coordination experience
  • Confidence handling both inbound and outbound calls in a detail-oriented setting
  • Strong data entry skills with excellent accuracy and attention to detail
  • Working knowledge of Excel for creating and organizing reports
  • Comfort learning new systems and following established processes
  • Strong communication skills and a team-first mindset
  • Ability to stay organized and manage multiple priorities in a fast-paced environment
Job Responsibility
Job Responsibility
  • Keep daily office operations running smoothly by managing administrative tasks and priorities
  • Gather and organize information from multiple sources, creating accurate reports in Excel
  • Make outbound calls to insurance professionals to verify details and support reporting needs
  • Professionally handle inbound calls and document key information
  • Maintain and update records across multiple systems with a high level of accuracy
  • Provide front-office and receptionist support while serving as a reliable team resource
  • Collaborate with teammates to problem-solve and complete work efficiently
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
Read More
Arrow Right

Administrative Assistant

We are looking for an Administrative Assistant to support a busy Property Manage...
Location
Location
United States , Farmingdale
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of administrative support experience in an office environment
  • Strong organizational skills with the ability to manage multiple tasks and shifting priorities effectively
  • Clear written and verbal communication skills for working with Property Managers, support staff, and vendors
  • Proficiency with Microsoft Word and Excel, along with the ability to learn database and property management systems
  • Accurate data entry skills and close attention to detail when reviewing invoices, requisitions, and supporting records
  • Ability to work independently, take initiative, and follow through on assigned tasks
  • Comfortable working in a permanent Monday through Friday onsite role in Farmingdale, New York
Job Responsibility
Job Responsibility
  • Review incoming invoices each day, confirm that related work orders were issued and completed, and verify supporting documentation before processing
  • Enter invoice details and related records into Yardi and internal tracking tools, ensuring information is accurate
  • Process requisitions submitted by Property Managers by recording key information in the appropriate systems and maintaining organized documentation
  • Create service tickets for appliance and building repair requests, route them to approved subcontractors, and monitor progress through completion
  • Coordinate with Property Managers and support staff to follow up on outstanding repairs, materials orders, and open administrative items
  • Maintain vendor insurance documentation by uploading and organizing records in company systems and providing backup support when needed
  • Assist with ordering building materials and tracking related administrative details to support maintenance and property operations
  • Provide general office and administrative support to the department, including data entry and communication with internal teams and vendors
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are looking for an Administrative Assistant to support daily operations throu...
Location
Location
United States , Chicago
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in administrative support, office coordination, or a similar detail-driven role
  • Strong data entry skills with the ability to work accurately across large volumes of information
  • Proficiency in preparing and processing documents with careful attention to formatting and detail
  • Clear and effective written and verbal communication skills for client interactions
  • Ability to manage multiple tasks effectively while meeting deadlines in a fast-paced environment
  • Familiarity with civil litigation terminology or documentation is preferred
  • Understanding that this position is administrative in nature and not a legal secretary or paralegal role
Job Responsibility
Job Responsibility
  • Enter and maintain high volumes of information with a strong focus on accuracy and completeness
  • Review, organize, and process administrative data to keep records current and accessible
  • Prepare, format, and produce documents needed for day-to-day business activities
  • Serve as a point of contact for clients, providing timely and clear communication
  • Track, update, and manage files related to civil litigation matters as assigned
  • Support the team with general administrative coordination to help maintain efficient workflows
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...
Location
Location
United States , Lawrence
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 years of experience in an administrative, office support, or receptionist role
  • Demonstrated ability to manage administrative assistance tasks in a detail-oriented office environment
  • Experience handling inbound phone calls and communicating clearly with callers and staff
  • Strong data entry skills with a consistent focus on accuracy and timeliness
  • Comfortable performing reception and front-desk duties while managing multiple priorities
  • Proficiency with standard office practices and general administrative procedures
  • Strong organizational skills and the ability to work independently in a fast-paced setting
Job Responsibility
Job Responsibility
  • Manage day-to-day administrative activities to keep the office organized, responsive, and running efficiently
  • Answer incoming calls courteously, direct inquiries to the appropriate contacts, and provide accurate information when needed
  • Welcome visitors and handle front-desk responsibilities with a courteous and detail-oriented approach
  • Enter, update, and maintain records with a high level of accuracy and attention to detail
  • Prepare, organize, and distribute documents, files, and other administrative materials as needed
  • Support office coordination by scheduling meetings, tracking routine tasks, and following up on administrative requests
  • Maintain orderly filing systems and ensure important information is easy to access when required
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are looking for a dependable Administrative Assistant to support day-to-day o...
Location
Location
United States , Maitland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of administrative or office support experience
  • Strong data entry skills with careful attention to detail and accuracy
  • Ability to manage paper and digital documents in an organized manner
  • Comfortable reviewing forms and vendor records for completeness and compliance
  • Strong communication skills for answering calls and supporting office interactions
  • Willingness to work fully on-site in Maitland, Florida with no remote work option
  • Ability to work effectively in a team-oriented environment
  • Basic familiarity with administrative office tasks, receptionist support, or light accounting-related coordination
Job Responsibility
Job Responsibility
  • Process incoming invoices by scanning documents, organizing records, and entering payment-related information into internal systems
  • Maintain orderly filing systems for invoices and other administrative documents to support efficient retrieval and recordkeeping
  • Review vendor paperwork to confirm required items are current and complete, including insurance documentation, tax forms, and business licenses
  • Provide general administrative support to the department through accurate data entry and routine office coordination
  • Handle inbound calls and assist with front-desk or receptionist-related duties in a courteous and attentive manner
  • Work closely with team members in a collaborative office setting to help keep daily administrative activities on track
  • Support accounting-related administrative tasks as needed, without requiring formal accounting expertise
  • Follow established office schedules and procedures while completing assigned work within regular business hours
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...
Location
Location
United States , Solon
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of administrative support experience, preferably in construction, contracting, or a similar fast-paced industry
  • Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and general spreadsheet management
  • Ability to handle inbound calls, front office responsibilities, and routine administrative tasks with professionalism
  • Experience with data entry, document management, and maintaining accurate records in a deadline-driven setting
  • Familiarity with construction terminology, job documents, and project workflows is strongly preferred
  • Exposure to QuickBooks, including contractor-focused versions such as QuickBooks Enterprise, is a plus
  • Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively
Job Responsibility
Job Responsibility
  • Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations
  • Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence
  • Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications
  • Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy
  • Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized
  • Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams
  • Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software
  • Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right