Administrative Assistant

• Support the construction team on-site with data entry, and completing tasks critical to business success
• Enter project information and documentation into the project management software and MS Excel logs are required
• Schedule and coordinate meetings, appointments and maintains calendars
• Coordinate staff lunches and teambuilding outings as needed
• Prepare and distribute daily/weekly communications including reports, invoices, transmittals, and various other documents
• Support key processes such as timecard submissions, scheduling transfers and new hires into safety training etc.
• Prepare reports for the construction team using MS Excel
• Work with the payroll department to aid a smooth and accurate payroll system
• Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel
• Maintain accurate project documentation control by creating and organizing filing systems according to company procedures
• Support the field with material purchases and PO tracking
• Report to the Project Manager, or as designated
• Additional tasks as needed

• Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder
• Strong organizational skills
• Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners
• Ability to effectively interact with the construction industry personnel and home office staff members
• Experience organizing, maintaining, and logging documents
• Ability to maintain confidentiality
• Previous successful experience in a construction office environment
• Experience with data entry
• Team mentality
• 1-2 years in an administrative role
• Previous experience in construction preferred

Experience reading construction drawings a plus, but not required

• Competitive salary
• Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company
• Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training and development, as well as other paid professional development opportunities
• Team environment that promotes individual growth