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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Raleigh

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Assistant to support daily business operations for a real estate and property team in Raleigh, North Carolina. This Long-term Contract position offers the opportunity to provide broad administrative, coordination, and office support while working closely with leadership and cross-functional partners. The role is ideal for someone who is organized, attentive to detail, and comfortable balancing scheduling, documentation, financial support tasks, and event coordination in a fast-paced environment.

Job Responsibility:

  • Coordinate schedules, manage calendars, and arrange meetings for leadership and regional teams to keep priorities organized and on track
  • Maintain well-structured digital files, business records, and supporting documentation to ensure information is accurate and easy to access
  • Provide reception and front office coverage when needed, including greeting visitors and handling inbound communication in a courteous manner
  • Prepare clear written communication such as internal correspondence, client-facing messages, and recurring quarterly letters
  • Act as a point of coordination across departments, helping information move efficiently between teams such as operations and accounting
  • Process expense submissions and supporting backup, reconcile company card activity, and verify receipts for completeness and accuracy
  • Review invoices before approval, apply appropriate transaction coding, and assist with financial tracking and periodic reporting across weekly, monthly, quarterly, and annual timelines
  • Build and update spreadsheets using formulas and formatting tools to organize operational and financial data with a high degree of accuracy
  • Lead planning and execution for corporate events and special projects by managing vendors, schedules, budgets, logistics, and on-site support

Requirements:

  • Previous experience in administrative support, office coordination, reception, or a similar business support role
  • Strong calendar management, meeting coordination, and general organizational skills
  • Ability to draft clear correspondence and communicate effectively with internal teams and external contacts
  • Working knowledge of bookkeeping or accounting support tasks, including expense reporting, invoice review, and reconciliation
  • Proficiency in Microsoft Excel, including formulas, spreadsheet maintenance, and data organization
  • High level of accuracy in data entry, recordkeeping, and documentation management
  • Comfortable handling inbound calls, front desk responsibilities, and multiple priorities in a fast-paced office setting
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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