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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Diego

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

We are looking for a dependable Administrative Assistant to join a detail-oriented services firm in San Diego, California. This position supports daily office operations, assists firm leadership, and helps maintain a positive experience for clients, vendors, and internal staff. The ideal candidate is organized, punctual, attentive in every interaction, and comfortable shifting priorities as business needs change. This opportunity is well suited for someone who takes pride in accuracy, values follow-through, and wants to grow into a broader administrative support role over time.

Job Responsibility:

  • Provide day-to-day administrative support to office leadership and partners, helping keep schedules, documents, and routine tasks organized and on track
  • Manage incoming and outgoing mail, distribute materials appropriately, and handle cash receipt collection with care and accuracy
  • Prepare, scan, copy, file, and organize business documents while maintaining strong attention to detail and confidentiality
  • Order and replenish office materials, kitchen items, and other workplace essentials to ensure the office remains fully stocked and functional
  • Serve as a reliable point of contact for clients by answering calls, responding to routine inquiries, and following up on outstanding invoices when needed
  • Coordinate with outside vendors on items such as postage, office supplies, and equipment-related service issues to support uninterrupted office operations
  • Complete data entry and general receptionist-style tasks that contribute to smooth front office administration
  • Adjust priorities throughout the day to meet changing requests from partners and support the broader administrative team as needed

Requirements:

  • At least 1 year of administrative, office support, receptionist, or related experience
  • Strong punctuality, reliability, and commitment to maintaining a consistent onsite presence Monday through Friday
  • Strong communication skills with the ability to interact effectively with clients, partners, vendors, and colleagues
  • Demonstrated attention to detail and ability to handle sensitive or confidential information responsibly
  • Comfortable managing multiple responsibilities, staying organized, and shifting focus when urgent needs arise
  • Proficiency with common administrative tasks such as inbound call handling, data entry, document processing, and general office coordination
  • Willingness to take initiative, learn new responsibilities, and contribute with a positive, team-oriented attitude
  • Degree not required
  • relevant experience and a strong work ethic are valued
What we offer:
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
  • Free online training

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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