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Administrative Assistant

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Safewill

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Location:
Australia , Sydney

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

As our Administrative Assistant, you’ll play a key role in keeping the office running smoothly while supporting the legal team and ensuring clients feel welcomed and cared for. You’ll often be the first point of contact for clients, helping create a calm and professional experience while ensuring the team has the organisation and support they need to deliver excellent legal work.

Job Responsibility:

  • Welcome clients to the office and ensure a warm, professional front-of-house experience
  • Offer refreshments and maintain a tidy and welcoming reception area
  • Triage inbound calls and direct enquiries to the appropriate team member
  • Manage meeting room bookings and assist with diary coordination
  • Prepare meeting rooms and support in-office client meetings
  • Manage safe custody files including opening, filing, retrieval and register maintenance
  • Scan, copy and organise documents to keep digital files structured and accessible
  • Assist with general file management and document preparation
  • Manage incoming and outgoing mail, including arranging couriers
  • Collect and distribute post and ensure documents are properly logged
  • Provide general administrative support to lawyers and the broader legal team

Requirements:

  • Professional and friendly phone manner
  • Strong organisational skills and attention to detail
  • Calm, empathetic approach when speaking with clients
  • Confidence managing multiple tasks in a busy office environment
  • Proactive and reliable attitude
  • Comfort using common office systems (Microsoft Office or Google Workspace)
  • Experience working with confidential documents or legal files
  • Interest in building a career in estate planning and administration

Additional Information:

Job Posted:
March 14, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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