Administrative Assistant

• Coordinate the preparation and organization of contract packages, subcontract records, and project change documentation
• Maintain complete and orderly job files, ensuring items such as insurance records, lien waivers, and related paperwork are accurately tracked
• Gather, review, and organize employee timecard information to support payroll processing activities
• Assist with certified payroll administration, including documentation tied to Davis-Bacon and prevailing wage requirements
• Prepare and submit intents, affidavits, and other compliance-related forms within required timelines
• Review wage classifications at a basic level and confirm required supporting documents are collected and complete
• Enter, update, and verify information across spreadsheets and internal office systems to maintain accurate records
• Monitor due dates for compliance submissions and follow up with the appropriate parties to help prevent delays
• Provide day-to-day administrative support to project management and accounting teams while keeping public works files organized and audit-ready

• 2+ years of experience in administrative support, payroll coordination, or a construction office setting
• Familiarity with construction projects, subcontractor documentation, or similar project-based work environments
• Basic understanding of prevailing wage or certified payroll processes, or the ability to learn them quickly
• Experience handling data entry, spreadsheet updates, and document control tasks with a high degree of accuracy
• Strong organizational skills and close attention to detail in deadline-driven environments
• Ability to manage repetitive, process-oriented work while maintaining consistency and accuracy
• Working knowledge of Microsoft Office applications, including Excel

Experience with Sage 100 is preferred

• medical, vision, dental, and life and disability insurance
• company 401(k) plan