Administrative Assistant Job at Robert Half (Orange)

Administrative Assistant

Robert Half

Location:
United States , Orange

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency.

Job Responsibility:

Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts
Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion
Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance
Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance
Distribute shipment tracking information and required documentation to customers in a timely manner
Coordinate customer visits, meetings, and internal team communications to support smooth operations
Provide backup administrative support during peak workloads and assist with special projects as needed
Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency
Assist with trade show coordination, marketing activities, and other departmental initiatives
Manage office supplies and provide general administrative assistance to the team

Requirements:

Minimum of 3 years of experience in administrative, sales support, or customer service roles
Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
Exceptional organizational skills with the ability to handle multiple tasks and meet deadlines
Strong attention to detail and accuracy in all work activities
Self-motivated and able to work independently with minimal supervision
Excellent written and verbal communication skills for effective interaction with customers and team members
High school diploma or equivalent is required
Ability to occasionally lift up to 25 lbs. as part of job responsibilities

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 22, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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