Administrative Assistant, Water Department Job at Massachusetts Municipal Association (Norwell)

Administrative Assistant

Robert Half is seeking an Administrative Assistant for our client located in Laf...

Location

United States , Lafayette, Louisiana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of Administrative Assistant experience preferred
Strong knowledge of Microsoft Excel and Microsoft Word
Customer service experience
Multitask experience desired
Document control experience
Knowledge of data entry
Compiling Documents experience preferred
Ability to use the internet for research

Job Responsibility

Responsible for securing the timely preparation and submission of building permits
Prepare and submit timely check requests for permits, water taps and impact fees
Deliver building permit applications to responsible municipality department and pick up when ready
Maintain a professional and courteous relationship with municipality departments and staff members
Serve as the designated division contact for permit or other issues and respond promptly
Maintain Architectural Review Committee (ARC) and Homeowner Association (HOA) approvals for new home construction
Record newly recorded or purchased lots and building permit information into JDE to maintain the construction scheduling software
Upload all building permits to the Vendor Extranet and Network folders
Request staking requests and surveys from civil engineers for all lots based on construction trench schedule
Coordinate with the consultants (architect, engineering, soils etc.) for a timely and complete building plan package submission

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Department Assistant Treasurer/Collector

This position plays a central role in complex bookkeeping, record keeping and cu...

Location

United States , Wayland

Salary:

57588.00 - 72304.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

HS diploma
Two-plus years experience in bookkeeping, accounts receivables, or financial record keeping
Strong administrative, bookkeeping and customer service skills

Job Responsibility

Processing receivables for property tax, excise and water bills
Reconciling accounts
Processing department turnovers
Other administrative functions

Fulltime

Facilities Assistant

A dedicated Facilities Assistant to support operations across various sites. Thi...

Location

United Kingdom , Gravesend

Salary:

35300.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar role
Strong organisational skills and attention to detail
Excellent communication abilities
A proactive attitude and willingness to learn
Ability to work both independently and as part of a team
Driver's license (occasional visits to other sites required)

Job Responsibility

Maintain site database to ensure seamless operations
Communicate with subcontractors to obtain service quotes as needed
Action requirements based on site reports
Responsible for essential services to remote sites including Water risk assessments, Fire risk assessments, Cleaning services, Fire extinguishers
Keep the remote sites calendar updated and coordinate visits
Maintain records of inducted contractors for remote site access
Conduct relevant training checks for site access
Manage the facilities helpdesk and document all site visits, works, and inspections
Step in for the reception team when needed
Assist in creating and maintaining the Facilities Department Inventory and PPM schedule

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Receptionist

The Front Desk Receptionist goal is to provide TCMA clients with outstanding cus...

Location

United States , Washington, DC

Salary:

21.00 USD / Hour

TCMA for Ronald Reagan Building and International Trade Center

Expiration Date

Until further notice

Requirements

Minimum two to three years of customer service
Excellent organizational and communication skills (oral and written)
Knowledge of Microsoft Office (Word, Excel, PowerPoint)
Self-motivated and professional
Able to sit for long periods of time and work in an area visible and accessible to the public

Job Responsibility

Greet clients and visitors at the front desk with a positive and helpful attitude and welcoming, directing and announcing them appropriately
Answering phones in a professional manner and routing calls as necessary
Represent TCMA and the Ronald Reagan Building to all walk-in guests and phone callers
Notify recipients of packages and assure that outgoing parcels and mail is expedited efficiently and that incoming mail and parcels are delivered to the intended recipients
Receiving and sorting daily mail
Order office supplies and keep the mail room supplies stocked and area clean
Maintain a tidy and well-stocked beverage station and reception area for guests
Contact the Food and Beverage department for condiments such as coffee, tea and water
Maintain schedule for the Conference Room
Assist Administration Staff, Sales Department, and Marketing Department with projects or other duties as needed

Fulltime

Water Sewer Assistant Manager

The town of Hopkinton seeks a Water and Sewer Assistant Manager. Hopkinton is a ...

Location

United States , Hopkinton

Salary:

72259.20 - 101171.20 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Associate degree in a related field or equivalent technical education
Minimum five to seven years of progressively responsible experience in public water supply or public works
Minimum three to five years of progressively responsible experience managing staff and contractors
or any equivalent combination of education, training and experience.

Job Responsibility

Assisting in the daily management, regulatory compliance, planning, organization, supervision, development, and administration of the department
Performs highly technical, professional, and administrative work for the Department of Public Works for operations and regulatory compliance of water/sewer pumping stations, sewer collection system, water distribution system, water/sewer treatment systems, water storage tanks and related systems and facilities
Performs varied and responsible duties requiring a thorough knowledge of departmental operations and the exercise of judgment and initiative in completing tasks, particularly in situations not clearly defined by precedent or established procedures
Handles a significant amount of details, each varying from the other in substance and content, requiring incumbent to approach workload with flexibility
Participates in a 24/7 on-call rotation and responds to emergency situations as needed.

What we offer

Competitive leave and benefits package
Including town vehicle and on-call stipend.

Fulltime

Maintenance Supervisor

The Supervisor-General Maintenance is responsible for overseeing all maintenance...

Location

United States , Scottsdale

Salary:

Not provided

Veolia

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration or related field is preferred or equivalent work experience
Minimum of 10 years related work experience in general facilities and grounds maintenance
Must be experienced in all aspects of building maintenance including plumbing, carpentry, welding, roofing, masonry, and painting
Must be experienced in land maintenance including tree work, excavation, brush clearing, road maintenance, and fence repairs
Must be able to efficiently manage several crews simultaneously performing different tasks
Must be able to operate or understand heavy equipment such as a backhoe, bulldozer, skid-steer, work barge, and boats
Must be competent in Microsoft Office. Heavy use of PowerPoint and Excel
Must be able to prepare budgets and maintain KPI reports for a team
Must possess a current NJ DEPE Pesticide applicators license
Should be well versed in Confined Space entry procedures, Lockout/Tagout, Hot Work Safety, work zone and water safety

Job Responsibility

Responsible for the maintenance of all company property and facilities in a safe, functional, and attractive manner and assistance to other departments
Assigns work to subordinates, selecting proper crews and assuring the availability of equipment needed to complete assignments
Responsible for providing oversight of contracted services on Watershed property and ensure service levels are best in class
Responsible for property maintenance such as landscape work, tree work, fence installations and repair, storm drain installations, service road and parking lot construction and snow removal
Coordinates and supervises the spraying of pesticides for insect, weed and brush control
Support Corporate recycling/green initiatives program
Interact with residents and community leaders regarding watershed issues
Maintains liaison with several major contractors on large projects
Assists other departments by supplying vehicles, pumps, gas mixers, portable generator, or other equipment as needed
Provides assistance to the Engineering Department

What we offer

Paid time off policies
health insurance
dental insurance
vision insurance
life insurance
savings accounts
tuition reimbursement
paid volunteering
employer sponsored 401(k) plan

Fulltime

Customer Service Representative

Customer Service Representative: Wellesley Municipal Light Plant’s (WMLP) Custom...

Location

United States , Wellesley

Salary:

62000.00 - 74500.00 USD / Year

Town of Wellesley

Expiration Date

Until further notice

Requirements

High level of attention to detail
Customer service orientation
Ability to manage tasks in a fast-paced environment
Detail-oriented
Reliable
Capable of handling confidential information with care and discretion
Work independently and accurately
Manage multiple tasks efficiently
Maintain a high level of organization and professionalism
Remain calm and composed in high-pressure or emergency situations

Job Responsibility

Serve as an important interface amongst the WMLP, Wellesley Department of Public Works (DPW), and its more than 10,000 utility customers
Perform a variety of duties relating to the WMLP’s metering, billing, and payment processes
Manage customer interactions and utility account operations for electric, water, sewer, and stormwater services
Handle inquiries, complaints, and service requests via phone, email, and in person
Process new service applications and finalize accounts upon termination
Prepare and issue monthly utility bills
Process customer payments and refunds
Maintain accurate billing and meter data
Investigate discrepancies in meter readings or consumption
Coordinate with field technicians when necessary

What we offer

Excellent health and retirement benefits

Fulltime

Operations Administrator

Our client is one of the fastest-growing multi-utility connection providers in t...

Location

United Kingdom , Gateshead

Salary:

23000.00 - 25000.00 GBP / Year

Hedera Hiring Ltd

Expiration Date

Until further notice

Requirements

Demonstrated administrative experience
Excellent communication skills with both internal and external stakeholders
Positive attitude towards customers and clients
Proactive problem-solving skills and a thirst for information
Proficiency in using Microsoft programs, including Excel, Word, and Outlook
Commitment to delivering high-quality customer service and project coordination
Ability to work well in a team and perform under pressure
Alignment with Clients values and goals
Strong multitasking, prioritization, and planning abilities to meet tight deadlines
High level of accuracy and attention to detail

Job Responsibility

Generate documentation for site issuance, including work instructions
Coordinate with technical departments (gas, water, and electric) and offer assistance as needed
Ensure effective communication between Clients personnel and customers to facilitate scheme delivery
Complete and distribute whereabouts documents to relevant departments and external customers
Follow up on paperwork from clients and asset owners
Maintain and update systems regularly
Prepare and submit paperwork to appropriate personnel
Perform general administrative tasks
Create and edit documents using Microsoft Office
Develop and maintain weekly/monthly reports

What we offer

Cashback plans covering eye care, dental, and prescriptions, among other benefits
Discounts on gym, fitness, and retail purchases
"Donate a Day" program, providing an extra day off each year for charity work or community involvement
Mentoring and ongoing guidance for career development within the organisation
Support for physical and mental health via our Employer Assistance Program throughout the year

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Administrative Assistant, Water Department

Massachusetts Municipal Association

Location:
United States , Norwell

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 10, 2026

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Administrative Assistant, Water Department

Massachusetts Municipal Association

Location:United States , Norwell

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:April 10, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Administrative Assistant, Water Department

Administrative Assistant

Department Assistant Treasurer/Collector

Facilities Assistant

Receptionist

Water Sewer Assistant Manager

Maintenance Supervisor

Customer Service Representative

Operations Administrator

Location:
United States , Norwell

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
April 10, 2026